Office Administrator; Beatty, NV

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Anglo Gold Ashanti is a global gold mining company with a diverse, high-quality portfolio of operations, projects and exploration activities across 10 countries on four continents. We pursue value-creating opportunities involving other minerals, where we can leverage our existing assets, shareholdings, skills, and experience.

At Anglo Gold Ashanti, we assure you of work that carries significance and creates tangible results. What we do goes beyond mining. We build livelihoods in communities, champion environmental stewardship, and strengthen local and national economies. Our leaders and teams are committed to listening to and supporting each other, valuing differences, and embracing equity. We are convinced that greatness only happens when we prioritize these behaviors and the well-being of every person.

The Administrator, Office Administration (Office Admin) is responsible for managing the daily operations of the Beatty Project office and coordinating all office services and administrative activities across Nevada Projects. This role provides comprehensive administrative support to on-site project staff and visiting personnel, coordinating schedules, travel, and meetings while preparing confidential correspondence, periodic reports, and presentations.

As the primary administrative point of contact in Beatty, the Administrator coordinates on- and off-site meetings, facilitates vendor relationships, supports procurement and onboarding processes, and ensures a professional, fully functional, and welcoming environment for all internal teams, contractors, and external stakeholders.

• Manage the daily operation of the Beatty Project office, acting as the primary receptionist by welcoming visitors, answering inquiries, and directing calls professionally.
• Maintain office supplies inventory, coordinate print and document binding projects, and manage daily incoming/outgoing mail and courier shipping services.
• Assist with creating purchase requisitions (PRs), coding invoices, and supporting procurement processes for office supplies, facilities, and local services.
• Coordinate catering, room setups, and logistical support for on-site and off-site project meetings, workshops, and special events.
• Maintain positive working relationships with local vendors, service providers, and business partners.
• Assist Human Resources with new employee site onboarding, orientation logistics, and credential distribution.
• Support emergency evacuation and site safety procedures in accordance with Anglo Gold Ashanti policies.

• Ensure all Beatty office facilities, utilities, and common areas are properly maintained, fully functional, and clean.
• Log, track, and follow up on facility maintenance requests with internal maintenance personnel or external property vendors.
• Notify the site management team of scheduled maintenance work that may cause operational disruptions or workspace delays.
• Coordinate with contractors to complete facility repairs and formalize proactive, scheduled maintenance plans for office assets.

• Coordinate local travel logistics, vehicle arrangements, and itineraries for project team personnel in strict alignment with the Anglo Gold Ashanti Travel Policy.
• Manage local agreements and reservations for lodging, ground transfers, and visitor accommodations in Beatty.

• Maintain strict confidentiality regarding personnel matters, sensitive organizational plans, and internal reporting.
• Comply fully with Anglo Gold Ashanti policies, corporate governance frameworks, and internal control requirements.

• High School Diploma or GED required.
• Minimum 1 year of professional administrative support, office management, or front-desk coordination experience.
• Hands-on experience with travel coordination, meeting logistics, and expense tracking.
• Demonstrated capability in organizing daily workflows, establishing task priorities, and exercising sound independent judgment.
• Advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital filing systems.
• Practical familiarity with office equipment operation and resource management.
• High attention to detail, precision, and strong follow-through on action items.
• Excellent verbal, interpersonal, and written communication skills to interface effectively with site crews, corporate…