Vibee - Hotel Sourcing Manager

Vibee - Hotel Sourcing Manager (Contract)

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Do you enjoy live events? Do you excel in fast‑paced, creative environments? We are looking for a highly motivated self‑starter who embodies both a passion for music and a love of the live event experience.

• Source, evaluate, and secure hotel room blocks across global markets to meet program needs, budgets, and event timelines
• Lead high‑volume outreach and communication with hotels to gather rates, availability, and deliverables under aggressive deadlines
• Manage the full RFP process: prepare documents, distribute requests, collect bids, and ensure timely and complete responses
• Review RFPs for accuracy, rate parity, and commercial alignment before escalation to leadership or legal
• Lead a team to ensure consistent follow‑up with hotels and prompt resolution of pending submissions or missing data

• Serve as the key point of contact for hotels throughout the sourcing and contracting lifecycle
• Communicate Vibee’s partnership standards, rate structure, and contract framework with authority and clarity
• Negotiate key deal points—including rate flexibility, deposits, and service deliverables—within established guidelines
• Collaborate with in‑house counsel to resolve open items, track revisions, and ensure hotels align with Vibee’s terms and conditions
• Cultivate strong relationships with hotel sales, revenue, and leadership teams to support long‑term growth and responsiveness

• Partner with Finance, Legal, Marketing and Operations to ensure hotel information, payment terms, and contract details are accurate and consistent across systems
• Maintain proactive communication with internal stakeholders regarding sourcing progress, market performance, and potential risk areas
• Support data integrity by ensuring RFP results and rate details are accurately documented and tracked
• Contribute to post‑event debriefs to assess sourcing performance, partner responsiveness, and process improvements

• Oversee team members to ensure efficient workflow, quality control, and timely delivery of all sourcing milestones
• Work with Project Managers to implement tracking systems, dashboards, and status reports to monitor progress and identify bottlenecks
• Recommend process improvements and technology enhancements to streamline global operations

• Bachelor’s degree in Business, Hospitality Management, or related field
• 4–6 years of experience in hotel sourcing, sales, or partnerships (preferably within travel, hospitality, or entertainment)
• Proven success managing high‑volume hotel programs and vendor relationships across multiple regions and time zones
• Strong understanding of hotel rate structures, RFP processes, deposits, and service‑level agreements
• Working knowledge of commercial contract terms, liability clauses, and payment structures
• Excellent communication and negotiation skills with ability to manage complex partner conversations
• Proficient in Excel and Google Sheets (Pivot Tables, VLOOKUPs); CRM or sourcing platform experience a plus
• Exceptionally organized and able to balance multiple priorities in a fast‑paced, deadline‑driven environment
• Detail‑oriented with strong analytical thinking and follow‑through
• Entrepreneurial, solutions‑oriented mindset with a collaborative approach to problem‑solving

• Must be able to tolerate loud noise levels & busy environments
• May work in drastic temperature climates
• Must be willing to work during evening and weekend hours, as required, to meet deadlines
• Must be willing to travel extensively both domestically and abroad
• Must have a current passport and be able to travel worldwide without restriction
• Must be able to continuously stand or walk
• Must be able to bend, squat, climb stairs and lift frequently
• Must be able to lift up to 20 pounds occasionally
• May occasionally walk on slippery or uneven surfaces
• Must be able to…