Insomniac - Project Manager, Stage Production

Job Summary:

WHO ARE YOU?

Do you enjoy dance music? Do you excel at stage production coordination? Then you're in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of the production space. Is this you? Read on…

WHO ARE WE?

Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority.

Throughout our 20-year history, Insomniac has produced almost 400 festivals, concerts and club nights for over 4 million attendees in California, Colorado, Florida, Nevada, New York, Texas, Puerto Rico, and the United Kingdom, with expansions into Brazil, Japan and India. Insomniac's premier annual event, Electric Daisy Carnival Las Vegas, is the largest multi-day music festival in North America, and attracted more than 400,000 fans over three days in October 2021.

The company was founded by Pasquale Rotella, and has been based in Los Angeles since it was formed in 1993.

THE ROLE

Insomniac Events is seeking a highly motivated and proactive Stage Production Project Manager to join the Stage Production team in Los Angeles. We are seeking a Stage Production Project Manager to support the functions of Insomniac's Stage Production Department. This is not a remote position.

RESPONSIBILITIES

General

* Become familiar with stage drawings, specifications and other documents concerning assigned projects

* Build and evolve production folders for each festival

* Maintain vendor database with regular updates

* Update and manage Stage production dropbox

* Take notes and relay tasks from stage production-related meetings

* Update and distribute music & staging guides, calendars, vendor sheets, crew sheets, design due dates, etc.

* Arrange and coordinate all US visas needed for Insomniac

* Manage/track shipping schedules, and send warehouse shipping list

* Manage and execute show advancing and scheduling with vendors and stage managers (machinery, labor, power, offices, credentials, meals, parking, radios, vehicles, barricade, internet, fencing, photo lifts, quartermaster items, travel, etc)

* Review, red-line, and approve submitted advances

* Manage & distribute stage drawings, engineering, pixel maps, lighting plots/patch, audio plots SFX plots from vendors

* Send stage managers stage designs, schedules, and all other necessary, relevant info

* Send stage vendors the stage schedules and coordinate any scheduling discrepancies

* Maintain Executive Producer's calendar, working with other executive assistants in scheduling and setting site visits, meetings, and issuing reminders

* Attend site visits with Executive Producer, attend meetings, and produce digital minutes/reminders e.g. stage production meetings, Fire Marshall, county, venue officials, etc

* Collect Stage Engineering & Fire Certs for all stages and structures

* Submit Engineering to County - pay for and obtain event permits

* Coordinate writing of SWAP and other documentations

* Partner with Stage Producer and Technical Production Manager to advance technical riders with artists & agents and collate information into stage specific folders

* Assist with various artist correspondence with artists such as SFX allocations, additional SFX ordering, LD/ VJ programming, sound check scheduling, artist NDA's, watermarked stage drawings, etc

* Assist with writing and distributing artist production packs for Artists

* Collate and print stage production packs for stage managers and DJ tech

* Collate artist backline/ DJ gear/ power / crew needs

* Liaise with talent department and artist relations

* Provide Executive Producer support with expenses, travel and entertainment booking

* Collect P-card and T&E card receipts - submit expenses regularly

* Gather production vendor quotes/invoices in order to forecast/finalize budgets

* Collect, submit, track, and store invoices

* Track down all custom video content

* Collaborate with Entertainment Dept. to discuss stage access for performers

* Track and submit guest list requests for the Stage Production Dept

* Send stage photo requests

* Execute day to day tasks as needed

On-Site

* Print all office items and Stage Manager items (SWAP's, emergency messages, set times, etc)

* Build out & purchase items for production kits

* Monitor sizes and placements of structures, stages, FOH, fencing, barricade, etc.

* Routinely check all stages and site builds to ensure accuracy and safety - handle rush purchases for all last minute stage/site needs

* Meet with stage managers and vendors before show - see what stage elements need to be fixed or changed

* Take notes in real-time for After Action Report

* Track & collect all production items used or lent & return to site ops

* Pack up road cases/road packs

* Collect all…