Associate - Experiential Events & Partnership Engagement

Description

The Associate, Experiential Events & Partnership Engagement supports the day-to-day planning and delivery of high-touch events, hospitality programs, VIP experiences and revenue-driving activations across the Vegas Golden Knights and Foley Entertainment Group. This role serves as the operational backbone for the Experiential Growth function, keeping vendors, guest communications, timelines, budgets and onsite details organized from initial outreach through post-event closeout.

The Associate will also provide targeted support to the Global Partnerships team, particularly for game-day execution, partner activations and special events. The ideal candidate is exceptionally organized, proactive and hospitality-minded, with the ability to follow through on a high volume of details in a fast-paced sports and entertainment environment.

• Experiential Event Planning & Coordination
• Support the planning and execution of executive engagement events, Business Alliance programs, premium hospitality experiences, VIP travel, prospect and member events, partner-facing experiences and other special events.
• Build and maintain detailed project plans, production timelines, task trackers, event checklists, run-of-show documents, contact sheets and staff briefings.
• Coordinate event logistics including venues, catering, transportation, entertainment, decor, audiovisual needs, gifting, signage, credentials, security, staffing and guest flow.
• Track deadlines, dependencies, approvals and open items; proactively follow up with internal stakeholders and external vendors to keep each event on schedule.
• Assist with site visits, event setup, onsite execution, guest support and breakdown, ensuring each touchpoint reflects organizational brand and hospitality standards.
• Support post-event closeout, including invoices, thank-you touchpoints, photo and asset collection, attendance reporting, debrief notes and documented opportunities for improvement.

• Research and source venues, vendors, suppliers and experience partners based on event goals, guest profile, timing and budget.
• Conduct initial outreach, request availability and proposals, collect and compare quotes, schedule walkthroughs and organize vendor options for leadership review.
• Maintain vendor contact lists, scopes of work, contracts, certificates of insurance, payment requirements, delivery schedules and approval status.
• Own routine vendor communication and follow-up, confirming milestones, production specifications, quantities, arrival windows, setup requirements and final deliverables.
• Coordinate with Finance and internal stakeholders to submit purchase orders and invoices, monitor payment status and maintain accurate event budget trackers.
• Serve as a reliable onsite point of contact for vendors and promptly escalation of risks, delays, cost changes or quality concerns.

• Maintain invitation lists and RSVP trackers with accurate guest details, segmentation, host assignments, plus-ones, dietary needs, accessibility requirements and attendance status.
• Coordinate invitation distribution, confirmation communications, reminders, know-before-you-go information, waitlists, cancellations and day-of guest changes.
• Partner with sales, partnerships, premium, executive leadership and other stakeholders to reconcile guest lists and ensure timely, thoughtful follow‑up.
• Prepare registration materials, seating or grouping plans, credentials, gifting lists and onsite check‑in tools.
• Support a polished, personalized guest journey before, during and after each experience.

• Assist the Global Partnerships…