Regional Program Finance Manager

Job Overview

Regional Program Finance Manager (RPFM) is a hybrid position working an average of 2‑3 days per week in an office. Applicants must be based in the Las Vegas area to be considered. The RPFM reports directly to the Director of Program Finance and indirectly to the Regional Vice President. The role supports regional offices by managing document administration, client invoicing, program closeouts, supplier onboarding, timely cash collections, and other finance‑related administrative functions.

• Work with the Program Performance Team to invoice clients for all deposits in a timely manner, in accordance with contractual terms and master service agreements.
• Monitor incoming payments and follow up with clients to ensure timely collections and minimal disruptions to program cash flow.
• Process client refunds when applicable, ensuring all required documentation is complete and properly filed.
• Review the region’s weekly A/R aging report and proactively follow up on outstanding balances.

• Collaborate with PRA Event Producers (EPs) and the Finance Department to complete the program close‑out process within 15 days following event operations.
• Ensure high quality and accuracy in invoicing by reviewing all client‑facing documents for grammatical, formatting, and financial errors.
• Reconcile revenue details to confirm proper classification and GL account recording, and reconcile cost details for accurate final accrual amounts.
• Calculate and document any hotel, third‑party, or special program commissions/rebates due to partners.
• Verify the accuracy and proper recording of any applicable sales tax charges.
• Prepare a comprehensive financial package for the accounting team, capturing all relevant financial and operational data from the program.
• Work with local teams and clients to process any necessary changes, including submitting a revised PCO when needed.

Own the setup and ongoing maintenance of regional supplier records, ensuring credit accounts and payment terms are accurately established. Maintain up‑to‑date W‑9s, banking details, and certificates of insurance with vendors while managing refund and commission amounts.

• Work with the Regional Vice President on any ad‑hoc financial reporting or project needs.
• Ensure Program Folders are up to date with all required documents.
• Oversee petty cash or cash advance reporting of regional offices.
• Assist with regional time‑tracking reports, data maintenance, and team communication.
• Support enhancements of PRA software including Salesforce and Event Cost Sheet when required.

• Prior Destination Management Company, event production, or hospitality experience preferred.
• Bachelor’s or Associate Degree in Accounting, Business Administration, or Finance is a plus.
• Intermediate to high proficiency in MS Office and Excel;
  Salesforce and/or Net Suite experience beneficial.
• Basic understanding of Accounting and Business principles.
• Ability to work both independently and collaboratively within teams.
• As needed, ability to cross‑train with PRA Finance members and other RPFMs.

• Demonstrates a personal commitment to organizational excellence, honesty, integrity, and ethics.
• Strong analytical, critical thinking, and judgment skills.
• Strong attention to detail, with a "measure twice, cut once" mentality.
• Self‑motivated, with effective verbal and written communication skills and the ability to interact with clients, suppliers, and colleagues.
• Ability to multitask and prioritize effectively, meeting strict deadlines.
• Holds self and others accountable for outcomes.
• Proactively seeks to automate, streamline, and document processes.
• Capable of occasionally lifting office products and supplies weighing up to twenty pounds.

Salary: $70,000‑$77,000 base salary. Benefits package includes medical, dental, and vision insurance; short‑ and long‑term disability insurance; life insurance; 401(k) with match; paid holidays; vacation; sick time; parental leave; cell phone stipend; pet insurance; and additional benefits.

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