Insomniac - Production Payroll & Onboarding Coordinator

Insomniac - Production Payroll & Onboarding Coordinator page is loaded## Insomniac - Production Payroll & Onboarding Coordinator locations:
Las Vegas, NV, USAtime type:
Full time posted on:
Posted Todayjob requisition :
JR-85662

Job Summary:

Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction.  The quality of the Headliner experience is our top priority.

Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.
** THE ROLE
** Insomniac is looking for an enthusiastic and passionate Production Payroll & Onboarding Coordinator to provide support to the Production HR team for all event-based onboarding and payroll processing. This position will report to the Production HR Business Partner. This is not a remote position and required fully in office.
** RESPONSIBILITIES
* ** Coordinate the end-to-end payroll processing for a workforce of 5,000 seasonal, non-exempt employees across multiple states, on a bi-weely and weekly basis during busy seasons
* Stay up-to-date with federal and state payroll laws and regulations to ensure payroll accuracy and compliance
* Collaborate with HR and festival managers to verify and process time and attendance data. Monitor and support all updates to staff rosters for each event
* Support the HR team with Workday, Accurate and HSI to onboard high-volume new hires, including data entry, verification, outreach communications and reconciliation.
* Audit payroll submissions to ensure accurate and timely payment and onboarding of seasonal employees per show, also auditing for compliant timekeeping and payroll processing
* Coordinate with festival managers to ensure their timely submission of payroll. Ensuring all that are onboarded are paid timely
* Coordinate with the Production HR team to provide onboarding/payroll updates and follow up with department heads as needed
* Close out payroll for every department each show the immediate week after event or after employee works
* Responsible for accurate labor coding, ensure accurate labor and wage allocations per shift are audited
* Provide excellent customer service by addressing employee payroll inquiries and resolving issues promptly
* Responsible for all payroll emails, and monitoring group email daily.
* Update project management tool to track status of all required tasks
* Support Production HR team onsite at shows as needed
* Other payroll and HR audit duties/special projects as required
* Overtime will be required upon management approval. Flexibility in schedule for busy seasons, urgent matter and business needs
* Travel to domestic event sites several times per year (economy) as needed
** QUALIFICATIONS
* ** Bachelor’s degree in Business, Accounting, Finance, or equivalent education
* 2+ years of experience in processing high-volume  or event-based/seasonal hiring and payroll cycles
* Knowledge of wage and hour laws, tax laws, and other relevant regulations
* Experience with HRIS and payroll systems;
Workday experience preferred
* Experience with onboarding or background check systems
* Maintain strict confidentiality of sensitive payroll and employee information in compliance with company policy and data privacy regulations
* Strong problem-solving skills and ability to troubleshoot payroll/timekeeping discrepancies
* Proficient technical skills in Microsoft Excel
* Proficient skills with timekeeping software(s)
* Ability to manage multiple deadlines with urgency and accuracy
* Knowledge of the I9 verification process
* Flexible with ever-changing…