Insomniac - Production Payroll & Onboarding Coordinator

Insomniac - Production Payroll & Onboarding Coordinator

We are looking for a highly motivated self‑starter who embodies both a passion for dance culture and a love of the technology support space. This role provides support to the Production HR team for all event‑based onboarding and payroll processing.

• Coordinate end‑to‑end payroll processing for a workforce of 5,000 seasonal, non‑exempt employees across multiple states on a bi‑weekly and weekly basis during busy seasons.
• Stay up‑to‑date with federal and state payroll laws and regulations to ensure payroll accuracy and compliance.
• Collaborate with HR and festival managers to verify and process time and attendance data and monitor staff roster updates for each event.
• Support the HR team with Workday, Accurate and HSI to onboard high‑volume new hires, including data entry, verification, outreach communications and reconciliation.
• Audit payroll submissions to ensure accurate and timely payment and onboarding of seasonal employees per show, and audit for compliant timekeeping and payroll processing.
• Coordinate with festival managers to ensure their timely submission of payroll and ensure all onboarded employees are paid on time.
• Coordinate with the Production HR team to provide onboarding/payroll updates and follow up with department heads as needed.
• Close out payroll for every department each show the immediate week after the event or after the employee works.
• Ensure accurate labor coding and wage allocations per shift are audited.
• Provide excellent customer service by addressing employee payroll inquiries and resolving issues promptly.
• Responsible for all payroll emails, monitoring group email daily.
• Update project‑management tool to track the status of all required tasks.
• Support Production HR team onsite at shows as needed.
• Other payroll and HR audit duties/special projects as required.
• Work overtime upon management approval. Flexibility in schedule for busy seasons, urgent matters and business needs.
• Travel to domestic event sites several times per year (economy) as needed.

• Bachelor’s degree in Business, Accounting, Finance, or equivalent education.
• 2+ years of experience in processing high‑volume or event‑based/seasonal hiring and payroll cycles.
• Knowledge of wage and hour laws, tax laws and other relevant regulations.
• Experience with HRIS and payroll systems;
  Workday experience preferred.
• Experience with onboarding or background check systems.
• Maintain strict confidentiality of sensitive payroll and employee information in compliance with company policy and data privacy regulations.
• Strong problem‑solving skills and ability to troubleshoot payroll/timekeeping discrepancies.
• Proficient technical skills in Microsoft Excel.
• Proficient skills with timekeeping software(s).
• Ability to manage multiple deadlines with urgency and accuracy.
• Knowledge of the I‑9 verification process.
• Flexible with ever‑changing duties and schedules.
• Works well under pressure while maintaining close attention to detail and organization.
• Excellent verbal and written communication skills.

• Must be able to tolerate loud noise levels & busy environments.
• May work in drastic temperature climates while on site at our events.
• Must be willing to frequently travel to work events during holiday, evening and weekend hours, as required, to meet deadlines.

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.

Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical…