Human Resources and Payroll Coordinator

Reports To: Executive Director of Business Services

FLSA Status: Exempt

Schedule: Full-time, 12-Month

The HR & Payroll Coordinator oversees day-to-day human resources, benefits administration, and semi-monthly payroll operations for the district. Key responsibilities include managing employee recruiting and onboarding, PELSB licensure tracking, statutory reporting, and semi-monthly payroll processing. This role ensures full compliance with federal and state regulations, PERA/TRA retirement systems, and district policies.

• Coordinate recruitment efforts, job postings, and application tracking.
• Facilitate onboarding and orientation for new hires, including background checks, Form I-9, direct deposit, and benefit setup.
• Verify educator licensing status through the Minnesota PELSB system

Maintain confidential employee personnel files and electronic records in compliance with data privacy laws (Minnesota Government Data Practices Act).

• Process semi-monthly payroll for all staff accurately and on schedule.
• Administer state retirement plans, submitting timely reports and contributions to PERA (Public Employees Retirement Association) and TRA (Teachers Retirement Association).
• Manage district benefit programs (medical, dental, life, HSA/FSA, 403b), handling open enrollment, qualifying life events, and carrier billing reconciliations.
• Coordinate workers' compensation claims, injury reporting, and leave integration

Prepare quarterly/annual payroll reports, W-2s, and ACA compliance reporting (1095-C).

• Assist with state and federal reporting requirements, including MDE Staff Automated Reporting (STAR) data submissions.
• Support union contract and master agreement administration; track wage lane changes, step increases, and longevity pay.

Assist with annual district fiscal audits by providing payroll, benefit, and personnel documentation.

• Education: Associate or Bachelor's degree in Human Resources, Accounting, Business Administration, or a related field (or equivalent work experience).
• Experience: Minimum of 2–4 years of experience in HR and/or payroll processing. Prior experience in a Minnesota public school district or government entity strongly preferred.
• Technical
  
  Skills:
  
  Proficiency with school HR/Finance software (SMART Finance preferred), MS Excel, and online reporting portals (TRA, PERA, MDE).

Knowledge: Familiarity with Minnesota labor laws, PELSB licensing rules, FMLA, FLSA, and public sector retirement systems.

• High level of integrity, discretion, and strict maintenance of confidential information.
• Strong attention to detail and accuracy under tight payroll deadlines.

Excellent communication and customer service skills when assisting staff with payroll and benefit questions.

• Annual Salary Range: $68,000-$75,000
• Enrollment in the Public Employees Retirement Association (PERA)
• Access to 403(b) retirement account with district match