Head of Legal Operations & IP

Head of Legal Operations & IP – Clean Nutraceuticals

Clean Nutra is one of the fastest‑growing health and wellness brands in the world, with more than 200 product SKUs across Amazon, Tik Tok Shop, Walmart, and DTC. We operate a complex ecosystem of trademarks, suppliers, manufacturers, and global e‑commerce channels that requires a tight, scalable legal and IP infrastructure to protect our brands and support hyper‑growth.

The Head of Legal Operations & IP will serve as the primary in‑house legal leader for Clean Nutra and its related entities, focusing on trademarks, contracts, brand protection, and outside counsel management. The role blends hands‑on legal work with building and managing a small, efficient network of outsourced resources, offshore paralegals, and specialized law firms. The ideal candidate thinks in systems, leverages AI and process to keep core legal spend disciplined and efficient, and enjoys executing work yourself when necessary.

• Legal Operations & Outside Counsel Management
  • Own the intake, triage, and management of all legal matters across the organization.
  • Determine which matters can be handled directly, delegated to offshore paralegals, or escalated to outside counsel.
  • Build and maintain a matter and spend tracker across litigation, IP, corporate, and enforcement work.
  • Use GPT and other tools to summarize legal bills, categorize time entries, and identify inefficiencies or overbilling.
  • Develop and maintain billing guidelines, engagement terms, and preferred rate structures with law firms.
  • Provide clear, practical summaries and recommendations to leadership on key legal issues and trade‑offs.
• Trademarks & Global Brand Protection
  • Prepare and file U.S. trademark applications, responses to Office Actions, renewals, assignments, and maintenance filings.
  • Coordinate with foreign counsel on international trademark strategy, Madrid filings, oppositions, and cancellations.
  • Manage trademark watch services and assess the risk of new conflicts, escalating only when necessary.
  • Maintain a clear global IP portfolio by brand, class, and jurisdiction aligned with product and channel strategy.
  • Partner with product and marketing teams to clear and protect new brand and product names before launch.
• Contracts:
  Suppliers, Manufacturers, Quality & HR
  • Own templates and playbooks for supplier and vendor agreements, quality and manufacturing agreements, and employee/contractor documents.
  • Draft, review, and negotiate commercial contracts, including supply, manufacturing, quality, NDAs, influencer/affiliate, and collaboration agreements.
  • Work with HR on offer letters, confidentiality agreements, IP assignment agreements, and other employee‑related documentation.
  • Build and maintain a contracts library and database with key terms, obligations, and renewal dates.
  • Ensure that contracts reflect real‑world operational practices and regulatory expectations in the supplement and e‑commerce environment.
• Brand Enforcement, Takedowns & Platform Actions
  • Lead IP enforcement and brand protection efforts across Amazon, Walmart, Tik Tok, Shopify, and other platforms.
  • Draft and submit takedown notices, IP complaints, and cease & desist letters for counterfeiters, hijacked listings, and infringing content.
  • Coordinate with outside counsel for escalations involving platform disputes, high‑risk matters, or litigation.
  • Maintain a centralized enforcement log tracking infringers, actions taken, timelines, and outcomes.
  • Work closely with internal e‑commerce teams to ensure fast, consistent enforcement on high‑value listings.
• Corporate & Regulatory Coordination
  • Coordinate with corporate, tax, and regulatory counsel on entity structure, IP holding arrangements, and corporate maintenance.
  • Support regulatory and labeling initiatives by translating external legal guidance into clear internal requirements and processes.
  • Use GPT and internal templates to convert complex legal opinions into concise, actionable plans for operations, marketing, and finance.
• AI, Systems & Offshore Team Management
  • Design AI‑first workflows for drafting, reviewing, and organizing legal documents and correspondence.
  • Use GPT to generate…