Purchasing Operations Buyer

The Purchasing Operations Buyer sits within the Supply Chain Purchasing organization and performs transactional purchasing work that supports the daily operating needs of Rio Las Vegas. The role converts approved requisitions and department requirements into accurate purchase orders, secures supplier confirmations, tracks deliveries, resolves routine order issues and maintains complete purchasing-system documentation. Purchasing Operations Buyers operate under a shared-duty model. Each buyer has primary operational assignments while remaining trained and prepared to cross-cover other departments and categories during absences, workload peaks and business-critical events.

Strategic sourcing, major negotiations and contract strategy remain with the Supply Chain Director and Supply Chain Purchasing Manager.

• Serve as the primary transactional purchasing contact for assigned operating departments and routine requirements.
• Review purchase requests for completeness, approved specifications, funding, business need and required delivery timing.
• Translate department requirements into accurate purchase orders and clear supplier instructions.
• Maintain regular communication with internal customers regarding order status, risks, substitutions, delays and required decisions.
• Cross-cover other departments and purchasing assignments using common procedures, shared documentation and established escalation paths.

• Create, issue, revise and close purchase orders accurately and within established service levels.
• Obtain supplier confirmations and verify pricing, quantities, units of measure, terms, lead times, ship-to locations and delivery dates.
• Track open orders, expedite critical requirements and resolve backorders, substitutions, shortages, damages and invoice discrepancies.
• Coordinate delivery requirements with suppliers, Warehouse Operations, operating departments and project teams.
• Maintain accurate notes and supporting documentation so each order has a complete audit trail.
• Review open purchase orders routinely, follow up on overdue acknowledgments and delivery dates, and close or cancel stale commitments with appropriate approval.

• Review usage, par levels, reorder points, inventory availability and upcoming operational demand with departments, Warehouse Operations and Inventory Control.
• Anticipate seasonal events, promotions, holidays, projects and business-volume changes that may affect routine purchasing requirements.
• Identify potential stockouts, long lead times, allocations and supply disruptions early and elevate them with practical alternatives.
• Coordinate approved emergency purchases in accordance with after-hours, authorization and documentation procedures.

• Obtain and compare supplier quotations in accordance with competition and approval requirements.
• Confirm routine pricing, freight, lead times, minimums and service terms against approved agreements or documented quotations.
• Prepare clear quote comparisons covering cost, availability, quality, delivery timing and operational impact for manager review.
• Escalate strategic, high-value, high-risk, sole-source or noncompetitive purchases to the Supply Chain Purchasing Manager or Director.
• Provide transactional support for sourcing events, supplier reviews and contract implementation when requested.

• Maintain productive supplier relationships and hold vendors accountable for confirmations, pricing, quality and delivery commitments.
• Monitor recurring supplier issues and coordinate corrective actions with the Purchasing Manager and internal…