SalesBid Coordinator

Job Description

The Sales/Bid Coordinator supports the sales and estimating teams by managing bid invitations, organizing proposal documents, and ensuring all deadlines and submission requirements are met. This role is responsible for reviewing bid portals, downloading plans and specifications, maintaining the bid calendar, preparing bid packages, and assisting with customer communication and follow-ups.

The Sales/Bid Coordinator works closely with estimators, managers, and sales staff to ensure accurate, timely, and compliant proposal submissions. This position plays a key role in keeping the sales pipeline organized, improving response times, and strengthening relationships with general contractors and clients.

• 1–3+ years of experience in construction admin, sales support, estimating support, or related administrative role.
• Familiarity with construction bid portals (Building Connected, Procore, Smart Bid, Bluebook, etc.) preferred.
• Ability to read or learn to read basic construction drawings and specifications.
• Strong proficiency with Microsoft Office (Outlook, Excel, Word) and PDF markup tools.
• Comfortable downloading, organizing, and managing large plan sets and project documents.
• Experience supporting estimators or sales staff is a plus.

• Highly organized with strong attention to detail.
• Ability to track multiple deadlines, bids, and follow-up tasks simultaneously.
• Strong time-management and prioritization skills in a fast-paced environment.
• Reliable documentation habits—notes, file structure, bid logs, customer correspondence, etc.

• Excellent written and verbal communication skills.
• Ability to communicate professionally with general contractors, vendors, and internal staff.
• Strong customer service mindset and ability to maintain positive relationships.

• Self-motivated, proactive, and able to work independently with limited supervision.
• Comfortable coordinating between multiple departments (sales, estimating, design, PM).
• Ability to problem-solve, anticipate needs, and support the team during peak bid times.

• Reliable transportation and ability to attend occasional jobsite or client visits if needed.
• Ability to pass background checks if required by specific clients or portals.

• Competitive wages
• Health, dental, and vision insurance
• Paid vacation and holidays