Billing Specialist

Billing Specialist – Laurel, MD

CFS is partnering with a valued repeat client to identify a Billing Specialist to assist with a high volume workload at a growing government contractor. This is an excellent opportunity to join a stable, well-respected organization that fosters a collaborative, growth-oriented culture. Employees are encouraged to expand their skill sets, take ownership of their work, and contribute to meaningful projects with a lasting impact.

With a strong commitment to excellence, innovation, and client service, this organization offers long-term career and growth potential, supportive leadership, and the opportunity to work alongside experienced professionals in a team-focused environment.

Job Duties for the Billing Specialist:

• Generate and process client invoices for a variety of government contracts, including Fixed Fee, Cost Plus, PoC, and T&M, ensuring billing accuracy and compliance with contract terms.
• Review project labor rates prior to invoicing and collaborate with Project Managers and project setup teams to resolve rate discrepancies that may impact billing timelines.
• Establish and maintain project-specific billing configurations within Deltek Vantagepoint, including rate schedules, contract terms, and customized invoice requirements.
• Perform labor transfers, expense reallocations, and timecard corrections to maintain accurate project costing and billing records.
• Oversee the end-to-end billing process, from invoice preparation and internal approvals through client submission and final posting, including invoices submitted via customer billing portals.
• Serve as a key liaison to Project Managers by addressing billing issues, securing approvals, and ensuring compliance with contract-specific invoicing requirements.
• Monitor and resolve outstanding billing exceptions and unposted invoices to maintain accurate accounts receivable, work-in-process, and unbilled project reporting.
• Support month-end close activities by ensuring all invoices are processed and posted within the appropriate accounting period.
• Maintain thorough and audit-ready billing documentation, including support for government contract billing and indirect cost allocations when applicable.
• Assist with accounts receivable inquiries, billing adjustments, and write-off reviews as needed.

Qualifications for the Billing Specialist:

• 2+ years of experience performing billing and invoicing functions within a government contracting environment. Candidates at a higher level (team lead or manager) that meet the requirements are encouraged to apply!
• Experience using Deltek Vantagepoint/Vision required. In lieu of this experience, candidates must have a very strong understanding of cost plus contracts and knowledge of labor transfers.
• Strong proficiency with Microsoft Excel.
• Must be able to pass pre-employment background check and drug screen.

Salary: $52,000-$72,000 depending heavily on experience

Schedule:

Fully on site in Laurel, MD. M-F flexible start time between 7:30am-9am.