Payroll Specialist

Primary Function

Primarily responsible for providing administrative process guidance and technical assistance for payroll system to plant Payroll Clerks, making adjustments, entries and/or corrections to timekeeping system, validating/reconciling payroll related data (i.e. wage payment, voluntary benefit deductions etc.) and training on new and improved payroll administrative processes.

• Under minimal supervision, audit/review nightly reports for input errors, research, manually correct and submit or inform responsible payroll clerk of the error to correct timecard edit records; troubleshoot input errors.
• Assist Payroll Clerks with payroll system related administrative and technical processes (i.e. creating and maintaining hourly and salaried work schedules, providing individual training, etc.).
• Manage user licenses; allocate and remove manager and employee licenses as needed.
• Validate/reconcile payroll related data (i.e. wage payments, payroll taxes, accurate funding, etc.).
• Reconcile all benefit deductions and/or contributions (i.e., HSA, 401K, Purchase Power, voluntary benefits, etc.) back to the general ledger, provide Treasurer with the amount to be funded; in the event of discrepancy or error, notify Benefits and Payroll with corrections for resolution.
• Resolve payroll related Helpdesk tickets (i.e. password reset, timekeeping corrections, etc.).
• Create, revise and maintain training material for timekeeping system (i.e. query improvements, temporary transfers, attendance edits, etc); provide materials and training to personnel.
• Serve as back-up to Payroll Systems Specialist during absence or work overflow.
• Other duties as assigned by management.

This is an Individual Contributor role with required competencies:
Functional/Technical Skills, Action Oriented, Problem Solving, Learning on the Fly, and Interpersonal Savvy.

• Associate’s degree in Finance, Accounting, Business or other related field.
• A combination of education and applicable experience may be substituted for degree.

• Minimum five (5) years applicable payroll processing experience.
• Proficient computer skills with knowledge of Microsoft Office suite (Excel, Word, and Outlook).
• Must have exceptional communication skills, both verbal and written, and the ability to keep sensitive information confidential and appropriately handle situations and resolve issues efficiently and effectively.
• Ability to work in a fast paced environment using excellent organizational skills and precise attention to detail.
• Strong customer focus with the ability to communicate with all levels of the organization in a timely and professional manner.
• Must possess a strong customer‑centric attitude, high energy level and a strong sense of urgency.

• Follow all departmental and company safety policies and programs.

• Moderate use of hands/fingers to operate computer, keyboard and mouse; may sit for extended periods of time.
• Occasionally lift up to 20 lbs.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.