Administrative Assistant

For our client, High Tech multinational group, located in the Lausanne area, we recruit

ADMINISTRATIVE ASSISTANT

You will provide high-quality administrative and organizational support to the Head of the Business Unit and the leadership team
. As a key point of contact, you will contribute to the smooth and efficient running of the Business Unit by coordinating a wide range of activities, anticipating needs and ensuring effective follow-up, within a highly international and dynamic environment.

This role requires discretion, reliability, strong organizational skills and a proactive, service-oriented approach. You will work closely with senior leaders, employees and internal services in a collaborative and international environment
.

• Provide day-to-day administrative and organizational support to the Head of the Business Unit and leadership team
• Manage calendars, schedules, meetings and internal and external communications in French and English
• Prepare meeting agendas, presentations, documents, action lists and other supporting materials, ensuring appropriate follow-up on decisions and deadlines
• Coordinate meetings,
  business visits, seminars, team events and related logistics, including meeting rooms, catering and IT requirements
• Welcome visitors and new employees and coordinate activities related to visits and onboarding
• Organize business travel in coordination with the internal travel agency
  , including flights, accommodation and related logistics
• Prepare and process expense reports and coordinate the review, approval and signature of invoices and accounting documents
• Maintain accurate administrative records and ensure timely follow-up of departmental matters
• Liaise with internal services, including IT and Building Services, to ensure the smooth running of meetings, events and workplace-related matters
• Build positive working relationships with employees and leaders across the organization and contribute to a positive, collaborative and service-oriented team environment

You have at least 5 years of relevant and experience as an Administrative Assistant, Executive Assistant or Personal Assistant, in an international environment. A qualification in administration,
from a Swiss CFC or equivalent to a Bachelor is an advantage. (Hospitality Management welcome), with proven track record and experience in supporting senior leaders or leadership teams in an international environment
.

You have a strong service and solution orientation
, resourceful, discreet and professional, with high integrity and confidentiality
, and the professionalism required to interact confidently with C-suite executives and stakeholders at all levels
.

You are highly organized, autonomous, proactive and positive
, with excellent attention to detail, strong follow-through, the ability to anticipate needs, manage competing priorities and meet deadlines effectively.

You are collaborative and team-oriented
, with a genuine willingness to support others and contribute to a positive, collaborative and service-oriented team environment
.

Your strong interpersonal and communication skills, with your positive, approachable and personable attitude, will enable you to build trust and rapport across the organization.

Fluent in French and English
, both written and spoken, German would be a plus.

Strong proficiency in Microsoft Office applications
.

#administrative assistant

#executive assistant

#personal assistant

#hospitality

#event

#executive

#business support

#international

#leadership

#office administration

#hightech