Administrative Assistant

Join to apply for the Administrative Assistant role at Earth Fare

• Assist hotel management with all administrative tasks (take notes, type reports)
• Assist management for end of month procedures and reporting
• Assist front desk and occasionally cover shifts
• Provide real-time scheduling support by booking reservations and preventing conflicts
• Enter all invoices in Profit sage with the highest degree of accuracy
• Set up all new hires in the Hilton system and assign all computer training
• Assist management with any task they may need (inventories, paperwork, interview scheduling) and follow up on projects
• File brand-required reporting and perform brand-required tasks (points awarding)
• Occasional bookkeeping tasks (such as auditing banks, Accounts Receivable, Accounts Payable, etc.)
• Enter payments and work closely with Front Office manager
• Reach out to vendors for returns and credits
• Assist all department heads with inventories
• Handle office tasks such as filing, generating reports, and keeping accurate records of payments and other transactions
• Maintain computer and manual filing systems
• Screen phone calls and route callers to the appropriate party
• Greet and assist guests
• Maintain polite and professional communication via phone, e-mail, and mail
• Anticipate the needs of others to ensure their seamless and positive experience
• Ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
• Perform other duties as assigned

• Need to have some flexibility in availability
• Show a high degree of focus and accuracy
• Display a team player attitude
• Excellent computer skills, especially typing
• Attention to detail
• Desire to be proactive and create a positive experience for others
• Able to multitask
• Previous hotel front desk experience is a plus

Entry level

Full-time

• Administrative
• Food and Beverage Services

Location:

Lawrence, KS