Project Management Coordinator

Summary

This position supports project management by coordinating key activities such as maintaining project files, assisting with communications, preparing contracts, submitting and tracking permits, monitoring financials, generating reports, analyzing data in project-management software, and collecting performance measures for City projects and programs. The role focuses on facilitating, reporting, and analyzing projects under the supervision of project managers in the Construction Management, Engineering, and Development (CMED) division of the Municipal Services and Operations Department.

Posted Tuesday, December 9, 2025 at 7:00 AM

• Serve as an administrator of the project management software.
• Work with vendors, contractors and consultants to obtain quotes and source materials for projects and programs.
• Process, track, and reconcile project and program financial transactions including budget, encumbrances, change orders, and expenditures.
• Analyze project data and provide insight and guidance with respect to the project.
• Assist in the preparation of contracts for professional and construction services with attention to detail.
• Assist in the preparation and administration of the annual project and program budgets, including the 5-year Capital Improvement Plan (CIP).
• Provide support to project managers as needed; create and maintain project schedules, budget, project plan, cash flows and other project documentation; create and maintain status reports with actual costs, summaries and other communication.

• Associate’s degree in business, construction management, or related field from an accredited college or university.
• Four (4) years of experience in a progressively responsible administrative support position, including one (1) year of experience in finance, construction, or contract administration.
• Experience with public infrastructure preferred or any equivalent combination of education, experience, and training which provide the knowledge necessary to do the work.
• A Bachelor's degree in business, construction management, or related field may fulfill one (1) year of the experience requirement.

Please provide three (3) references with the application.

• Health/Dental/Vision/Life Insurance:
  Various coverage levels available; FREE Well Care Clinic through LMH; other wellness benefits/perks.
• Caregiver Leave – 12 weeks paid leave.
• Paid Time Off: 12 Vacation days, 12 Sick days accrued per year; 2 days Personal Leave, 10 Paid Holidays.
• Retirement:
  Kansas Public Employees Retirement System (KPERS).