Internal Office of Audit, Risk & Compliance Business Coord

Position Overview

The Office of Audit, Risk & Compliance (OARC) provides leadership and university-wide services that strengthen accountability, identify and mitigate institutional risks, support compliance with applicable laws and regulations, and help the University of Kansas achieve its strategic objectives.

The OARC Business Coordinator provides operational and project coordination support for OARC programs and initiatives. Working closely with OARC leadership, the incumbent develops and maintains tracking systems and documentation, manages communications and information resources, supports financial and administrative processes, and serves as a key resource for department stakeholders. The successful candidate will possess strong organizational and problem-solving skills, exceptional attention to detail, and the ability to manage multiple priorities in a collaborative environment.

This position is available only to current KU & KUMC employees

• Process invoices, payment requests, reimbursements, and other financial transactions in accordance with university procedures.
• In coordination with Insurance & Risk Management, submit invoices for insurance premiums, process claim payments, create invoices for premium recovery, and maintain supporting records.
• Assist with procurement activities, vendor coordination, and purchasing processes.
• Monitor and maintain office technology, equipment, software licenses, and inventory records.
• Coordinate departmental recordkeeping and ensure business documents are maintained in accordance with university requirements.
• Maintain departmental inboxes and coordinate responses, referrals, and follow-up activities.
• Work with highly sensitive and confidential information.

• Coordinate and track projects, initiatives, and operational activities across OARC programs.
• Develop and maintain project schedules, monitor milestones, and coordinate with team members and responsible parties to keep projects and workflows on track.
• Organize, maintain, archive, and distribute project, operational, and departmental documentation, ensuring materials are current, properly stored, and available to appropriate stakeholders.
• Develop and maintain tracking systems, databases, reports, dashboards, and other tools utilizing university-approved technologies.
• Assist with data collection, reporting, and assessment activities used to support office operations and decision-making.
  
  Maintain data integrity within departmental tracking systems and assist with development of reports, dashboards, and workflow automation tools.
• Support special projects and strategic initiatives as assigned.

• Coordinate content development, publication, accessibility review, and ongoing maintenance of OARC websites and electronic resources
• Prepare and distribute targeted emails, University mail communications, newsletters, announcements, and other communications on behalf of OARC.
• Maintain OARC social media accounts
• Support other communication campaigns and outreach activities as appropriate.
• Respond to routine inquiries and direct stakeholders to appropriate resources.
• Represent OARC on university and campus committees supporting communication

• Support departmental meetings, events, and office activities.
• Serve as backup for administrative functions supporting OARC leadership.
• Maintain productive working relationships and regular communication with OARC leadership and university stakeholders.
• Support advisory groups, committees, and collaborative initiatives involving OARC.
• Assist in onboarding, mentoring, and coordinating work assignments for…