Health Information Management Specialist ; HIMS

Health Information Management Specialist I Reports to

Director of Compliance and Risk

Non-Exempt (Hourly $18.50 - $25.50)

To scan and assign incoming medical record documents that are received via multiple avenues;
Accurately route documents to the appropriate provider and/or care team to facilitate patient care;
Assist with staff needs associated with patient medical records.

• Ensures the accurate and timely collection of clinical documentation that is generated on paper during patient care and treatment
• Ensures paper clinical documentation is scanned properly and merged into the patient’s chart
• Ensures all paper and electronic documents are filed in the correct folder and/or attached to the correct order or referral
• Accurately assigns all documents to the provider, care team, and other staff as indicated
• Observes confidentiality and safeguards all patient related information
• Provides reports to supervisor as requested
• Provides excellent internal customer service
• Maintains current knowledge to effectively perform duties and responsibilities
• Other duties as assigned

• High school diploma or GED required
• Health Information Management Services experience preferred
• Medical terminology background preferred
• Ability to learn an Electronic Health Record software
• Knowledge of administrative and clerical procedures and systems, such as Microsoft Word and Excel and use of a printer/copier/fax
• Ability to think critically, identify solutions and self-monitor accuracy of work performed
• Detail-oriented with strong organizational skills

• Required to spend long hours on the computer entering various forms of data which requires attention to detail and high levels of accuracy
• Required to spend long hours in intense concentration
• Required to spend hours sitting and using office equipment and computers, which can cause muscle strain
• Required to read, write and speak English
• Requires sufficient hearing level, or reasonable accommodations, to be able to effectively communicate with people directly or by telephone
• Occasionally lift items weighing up to 25 pounds

• Sits and moves throughout the day
• Subject to many interruptions
• Must be able to function in a high stress environment
• Job tasks are performed in close physical proximity to other people
• Requires working indoors in environmentally controlled conditions

• Full time job that averages 40 hours per week, Monday through Friday as scheduled

Hours are generally between 8am-5pm as scheduled and may be altered by supervisor(s) as needed