HIMS Specialist II

Job Title

Health Information Management Specialist II

Heartland Community Health Center – Lawrence, KS

Director of Compliance and Risk

Non-Exempt (Hourly $19.50 - $26.50)

To compile, organize, maintain, protect and release confidential medical records;
Assist with patient, staff, and third‑party needs associated with patient medical records and releases of information.

• Act as a liaison between the Medical Records Department and other Heartland departments, patients, insurance agents, health care institutions, attorneys, etc. regarding release of protected health information in accordance with Federal and State laws and regulations.
• Process subpoenas and court orders, at the direction of the Director of Risk and Compliance.
• Verify authorizations in unlikely state and federal laws prior to releasing medical records; ensure the requesting party has a legal right to receive the patient’s medical information.
• Appropriately and accurately pull records for patient care, quality review and audits in a timely manner.
• Ensure all releases of information meet the information indicated in the ROI.
• Ensure all releases of information are properly documented for tracking related to treatment, payment and operations.
• Observe confidentiality and safeguards all patient‑related information; ensure only authorized individuals have access to the patient’s medical information.
• Compile all requested records and create an invoice, if needed, sending both to the requestor.
• Provide back‑up coverage for scanning and merging documents into electronic health records.
• Provide reports to supervisor as requested.
• Maintain current knowledge related to applicable statutes, regulations and standards necessary to perform the job.
• Adapt to work variance and inform manager of work, site difficulties, and or fluctuating volumes.
• Other duties as assigned.

• Associate’s degree in Health Information Management or a related field preferred; additional certification strongly preferred.
• 2+ years of Health Information Management Services experience required; experience with eCW strongly preferred.
• Strong critical‑thinking skills and ability to self‑monitor all work to assure quality and accuracy of the release.
• Detail-oriented with strong organizational skills.
• Ability to produce a quality work product efficiently and with minimal supervision.
• Ability to meet strict deadlines.
• Ability to handle difficult situations involving Heartland staff, patients, physicians, or others in a professional manner.
• Agree to uphold Heartland’s guiding values of Compassion, Respect, Collaboration, and Integrity.

• Sits and moves about throughout Lie day.
• Subject to many interruptions.
• Must be able to function in a high‑stress environment.
• Job tasks are performed in close physical proximity to other people.
• Requires working indoors in environmentally controlled conditions.

• Required to spend long hours on the computer entering various forms of data which requires attention懈 detail and high levels of accuracy.
• to spend long hours in intense concentration.
• Required to spend hours sitting and using office equipment and computers, which can cause muscle strain.
• Required to read, write and speak English.
• Requires sufficient hearing level, or reasonable accommodations, to be able to effectively communicate with people in‑person or by telephone.
• Occasionally lift items weighing up to 25 pounds.

• Full time job that averages 40 hours per week, Monday through Friday as scheduled.
• Hours are generally between 8 am‑5 pm as scheduled and may be altered by supervisor(s) as needed.

Entry level

Full‑time

Other

Hospitals and Health Care