Accounts Payable Supervisor

Title
:
Accounts Payable Supervisor

Reports To
:
Accounting Manager

Location
:
Lawrence, MA (Boston Area), with some remote flexibility

• The responsibilities will be prioritized based on the current needs of the business:

The Accounts Payable Supervisor is responsible for full cycle Accounts Payable processing:

• Review invoices and check requests for accuracy, legitimacy, coding, supporting documentation, and proper authorization prior to processing.
• Oversee the Accounts Payable team’s responsibilities and duties.
• Enter invoices and check requests into Microsoft Dynamics 365 accounts payable module in a timely manner, ensuring proper allocation to cost centers.
• Prepare Open Payables report and submit it to the Accounting Manager for approval prior to processing weekly check runs.
• Extract and build the month-end AP accrual.
• Manage reconciliation of company credit card statements with employee expense reports, ensuring supporting documentation is complete, appropriate, and accurately coded.
• Process check runs, match invoices to checks, obtain signatures, and distribute/mail vendor checks.
• File paid invoices with check copies and supporting documentation upon completion of check runs.
• Regularly monitor vendor accounts to ensure payments are current.
• Maintain current W-9 information for all active vendors; process and distribute year-end 1099’s.
• Respond to and resolve vendor inquiries such as payment status, unpaid invoices, unapplied credits, and invoice discrepancies.
• Maintain vendor information in Microsoft Dynamics 365, entering new vendors and updating active vendors.
• Manage distribution of incoming mail.
• Handle various ad-hoc reports, analysis, and projects.
• Cross-train to act as backup to other finance staff.

• Must have 5 years of experience in a previous Accounts Payable manager position.
• Must be detail-oriented with strong organizational skills.
• Proficient in Microsoft Excel.
• Ability to work in a high-volume environment.
• Ability to maintain a high level of confidentiality and professionalism.
• Stampli experience is a plus.
• Microsoft Dynamics 365 experience is a plus.

• Health benefits are available upon start date.
• Free subscription to First Stop Health for telehealth services.
• Up to 75% discount on your child's tuition, with initial $5,000 taken out of your paycheck before taxes via payroll deductions.
• Comprehensive benefits including health, dental, vision, and pet insurance.
• 401(k) with company match.
• Tuition reimbursement.
• Career advancement and coaching.
• Additional paid time off and holidays.
• Referral program.

We’re Growing!

Little Sprouts LLC, a subsidiary of Babilou Family—the largest childcare and early education group in Europe—provides award-winning early education and childcare in the Northeast US through Little Sprouts (MA & NH), Building Blocks Early Learning Center (CT), and Heartworks Early Education (VT). Our employees are passionate about serving children with joy and confidence, creating a family-like and enriching experience. We are committed to elevating those who dedicate their careers to helping children learn, thrive, and grow.