Study Student Assistant

Hiring Department:
Department of Military Science

Position Open To:
All Applicants

• Weekly Scheduled
  
  Hours:
  
  19
• FLSA Status:
  Non-Exempt
• Earliest
  
  Start Date:
  
  Sep 15, 2025
• Position Duration:
  Expected to Continue Until Dec 19, 2025
• Location:
  
  UT MAIN CAMPUS

Purpose

About UT Austin Army ROTC:
The Army Reserve Officers' Training Corps (ROTC) at The University of Texas at Austin is a collegiate program that develops future leaders for the U.S. Army. We offer leadership training, academic coursework, and hands‑on experience to prepare students for success as Army officers. Our program emphasizes leadership, teamwork, physical fitness, and community engagement. Army ROTC is seeking a highly motivated and creative assistant proficient in administrative duties.

• Collaborates directly with the Department Manager, Human Resource Technician, and Recruiting Operations Officer to streamline recruitment processes and ensure seamless program operations
• Manages and organizes confidential cadet files, maintaining accurate and secure record‑keeping
• Conducts outreach and recruitment efforts, engaging with local schools to attract prospective cadets and build program awareness
• Manages office operations with proficiency, handling tasks such as filing, data entry, and general record keeping
• Drafts and edits official correspondence, maintaining high standards of professionalism and attention to detail
• Coordinates schedules and appointments for ROTC officers to optimize time management and resources
• Utilizes Workday to upload and maintain profiles for Texas Boys State and other outside organizations, ensuring data accuracy, compliance, and easy accessibility
• Develops and produces program merchandise to enhance visibility and engagement
• Creates and edits memorandum for the United States Army Cadet Command, adhering to format and procedural standards
• Edits and updates the Department's website, ensuring current, accurate, and accessible content
• Participates in marketing initiatives that promote awareness and appeal
• Assists in the planning and execution of ROTC events, including ceremonies, drills, and training exercises, while coordinating logistics for seamless event operations
• Facilitates effective communication between university administration, ROTC staff, cadets, and external contacts, fostering smooth information flow

• Currently enrolled as an undergraduate student at The University of Texas at Austin
• Excellent written and verbal communication skills, with a keen eye for detail and grammar
• Ability to work independently and as part of a team, managing multiple tasks and meeting deadlines
• Work-Study Award Letter
• Relevant education and experience may be substituted as appropriate

• Administrative and event planning experience
• Proficiency in creating engaging visual content using tools such as Canva, Adobe Creative Suite (Photoshop, Illustrator, Premiere Pro) or similar

$11.50 hourly

Typical office environment

Part‑time 19 hours Monday - Friday; flexible hours

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest
• Work-Study Award Letter

Please confirm your eligibility for this position here: http://(Use the "Apply for this Job" box below)..html

Students in this position may choose to enroll in the UTSaver voluntary retirement programs

A criminal history background check will be required for finalist(s) under consideration for this position

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies…