Front Desk Receptionist Job Layton area,Utah USA,Administrative/Clerical

POSITION RESPONSIBILITIES

Maintains a clean, organized, professional, and presentable front desk, reception, lobby, and conference room area.
Greets and assists all visitors, customers, vendors, drivers, and other individuals entering the facility.
Ensures visitors follow established sign‑in, identification, escort, and visitor access procedures.
Monitors the main entrance and ensures facility entry procedures are followed.
Ensures employees use their assigned badges when entering the facility and follows established procedures for lost, damaged, or malfunctioning badges.
Assists with employee badge management and communicates badge access issues to the appropriate department.
Monitors entrances and helps prevent unauthorized entry, door propping, tailgating, or other improper access practices.
Immediately communicates security, access, safety, or facility concerns to the appropriate supervisor or manager.
Maintains a professional and welcoming appearance and provides professional customer service to all individuals contacting the facility.
Telephone & Communication:
Answers incoming calls and directs callers to the appropriate department or individual. Assists individuals contacting the facility by phone, email, or in person and ensures questions or requests are directed to the appropriate department. Receives and distributes general correspondence and communications as needed. Maintains professional and appropriate communication when dealing with employees, customers, vendors, drivers, and visitors.
Deliveries, Packages & Shipments:
Directs incoming deliveries, packages, documents, and other materials to the appropriate department or individual. Coordinates outbound shipments requested by departments using Fed Ex, UPS, USPS, or other approved carriers. Prepares shipping documentation and assists with labeling, packaging, and shipment coordination as required. Helps maintain an organized area for outgoing packages and shipments.
Administrative Support:
Assists departments with general administrative and documentation needs, including scanning, filing, copying, shredding, and organizing documents. Assists with maintaining records and documentation as directed. Supports the organization of company documents and records in accordance with established procedures. Assists departments with basic administrative tasks and other projects as assigned.
Customer Samples:
Collects and prepares product samples requested by customers or departments. Coordinates sample labeling, documentation, storage, and pickup as required. Ensures samples are handled and transferred according to established procedures. Coordinates sample shipments and communicates pickup information to the appropriate personnel.
Facility & Safety Support:
Maintains and replenishes first aid kits and other designated first aid supplies. Performs routine checks of first aid equipment and communicates missing, expired, damaged, or depleted supplies. Verifies that eyewash stations are accessible and that required equipment and supplies are available. Assists with maintaining the front office, conference rooms, and other designated common areas. Assists with facility‑related needs and projects as directed.

Supports facility readiness for customers, visitors, inspections, and audits.
Compliance & Workplace Standards:
Maintains adherence to company policies, safety standards, GMP requirements, food safety practices, security procedures, and standard operating procedures. Maintains confidentiality of company, employee, customer, and operational information. Follows established procedures for visitors, contractors, deliveries, shipments, badges, and facility access. Maintains accurate and timely completion of required logs, records, and…