Operations & Administrative Student Associate – Kay Bailey Hutchison Energy Center

Operations & Administrative Student Associate - Kay Bailey Hutchison Energy Center

Hiring Department:
Kay Bailey Hutchinson Energy Center

Position Open To:
All Applicants

Weekly Scheduled

Hours:

19

FLSA Status:
Non-Exempt from FLSA

Earliest

Start Date:

Oct 26, 2026

Position Duration:
Expected to Continue Until May 15, 2027

Location:

UT MAIN CAMPUS

Purpose:

The Office of the Executive Vice President and Provost is looking for an energetic, detail-oriented, and hands-on student employee to provide support for the Kay Bailey Hutchison Energy Center. The Kay Bailey Hutchison Energy Center advances energy education, research, and industry engagement by connecting students with leaders across the energy sector through events, student programs, and strategic communications. The Operations & Administrative Student Associate supports the daily administrative, office operations, and event functions of the Kay Bailey Hutchison Energy Center.

This position assists with front desk coverage, office organization, records management, and special projects while contributing to a professional and welcoming experience for stakeholders, students, faculty, and industry partners.

• Front Desk and Guest Support:
  Serve as the first point of contact for visitors, students, faculty, industry partners, and vendors.
• Answer and route phone calls and general inquiries.
• Assist with mail distribution and outgoing shipments.
• Ensure common areas remain organized and presentable.
• Office Operations:
  Maintain office supply inventory and notify staff when reordering is needed.
• Monitor printer/copier supply levels.
• Assist Senior Administrative Associate with organizing storage closets, supply rooms, and event inventory.
• Administrative Support:
  Data entry and record maintenance.
• Assist with filing and document organization in Box, SharePoint, and Teams.
• Update trackers, spreadsheets, and contact databases.
• Assist with calendar updates and scheduling support.
• Conduct basic research and information gathering.
• Communications Support:
  Monitor shared inboxes for routine inquiries.
• Draft basic communications for review.
• Update mailing lists and contact records.
• Support other projects as assigned.

• Must be authorized to work in the U.S.
• Must be a University of Texas at Austin student, enrolled for at least 6 credit hours.
• Basic experience with Microsoft Suite (Word, Excel, PowerPoint, etc.) and Outlook.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to maintain a high level of poise and professionalism in all circumstances.
• Dependable and able to meet established deadlines.

• Customer service experience, preferably in a front-facing role.
• Experience with university systems like DEFINE, Workday, and UT Marketplace.
• Interest in business administration, accounting, finance, human resources, or higher education administration.
• Interest in energy, business, or higher education communications.

Hourly, Salary, or Monthly Rate: $18.00 per hour

Working Conditions:

Work performed in standard office conditions. Repetitive use of keyboard at a workstation.

Schedule

Work Shift:

Up to 19 hours per week

Position ends on April 30, 2026

Rehire eligible based on performance

Please make sure you meet all the required qualifications and you can perform all the essential functions with or without a reasonable accommodation.

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

A criminal history background check will be required for finalist(s) under consideration for this position.

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part…