Administrative Assistant

Internal

Job Title:

Administrative Assistant

Location: League City, Texas (Marina One)

Status: Full-Time, Hourly

Reports to: Vice President & Controller while also providing support to the Vice President, Financial Planning & Analysis & Vice President, Tax

Help Keep a Collaborative Team Organized and Moving Forward

Are you organized, approachable, and energized by helping others succeed? We are seeking an Administrative Assistant to provide day-to-day support for a collaborative team in our League City, Texas office. In this highly visible role, you will keep schedules, tasks, communications, office needs, and administrative details on track while creating a welcoming, well-run environment. This is a great opportunity for someone who enjoys variety, takes pride in thoughtful follow-through, and wants to grow their administrative experience within a professional Finance and Accounting team.

• Provide responsive administrative support to team members and ensure requests and deadlines are addressed
• Maintain calendars, coordinate meetings, and team events, oversee office inventory, and order supplies when applicable
• Manage the project planning calendar and team tasks using tools such as Microsoft Teams and Click Up
• Process invoices, assist with credit card reconciliations, and maintain accurate tracking records
• Handle mail distribution, filing, and other day-to-day office needs
• Answer phones, welcome visitors, and provide helpful information to internal and external contacts
• Document basic processes and help keep team procedures and records current

• High school diploma or equivalent
• Previous administrative, clerical, customer service, or office experience in a professional environment
• A friendly, helpful, and professional communication style
• Strong organization, attention to detail, and follow-through
• Ability to manage routine priorities while responding to changing team needs
• Comfort working with Microsoft Office applications; familiarity with Microsoft Teams or task-management tools is helpful

• Associate degree
• Experience coordinating calendars, meetings, travel, invoices, or team events

If you enjoy making work easier for others, creating order, and being the person a team can rely on, we encourage you to apply.