Fleet Asset Coordinator

• Develops, gathers, analyzes, and provides reports, graphs and charts based on data from the various databases, including those requested by fleet staff, and user departments.
• Assists with the vehicle purchasing process
• Assists in the development of budget and equipment specifications, and monitor operating costs
• Works closely with internal departments to define requirements, specifications, and delivery timelines.
• Ensures procurement activities follow internal policies, budget guidelines, and compliance requirements.
• In partnership with the Purchasing Department work on service agreements.
• In partnership with the Information Technology department, assists in IT-related equipment for public safety vehicles.
• Supports internal audits, budget reviews, and cost-control initiatives.
• Maintains accurate digital and physical procurement records, including quotes, purchasing approvals, contracts, invoices, fleet purchasing activity, warranties, registrations, and compliance documentation.
• Assists in updating fleet software by entering data regarding manufacturer specifications, maintenance for vehicle and equipment inventory
• Monitors contract expirations and alerts management of renewal needs or opportunities for re-bidding
• Maintains and updates approved vendor lists, pricing files, and contract databases.
• Assists in tracking and reconciling fleet-related spending within the software system.
• Provides various levels of administrative support to Fleet Manager and Director related to fleet purchasing process.
• Montier the onsite Public Works fuel system.
• Composes correspondence and completes required documents and reports related to the acquisition of all Fleet assets.
• Provides general office administrative support by managing the accuracy of all databases.
• Assist in fleet maintenance schedules as needed
• Performs other duties as assigned

• High School diploma or its equivalent.
• Three years of work experience in fleet procurement, asset management of fleet operations or related field.

• Texas Driver’s License or ability to obtain a Texas driver’s license within 90 days per state law.

• Assiociate dgreee in related field.
• Four or more years of work experience in fleet procurement, asset management of fleet operations.

• Ability to communicate clearly and professionally, both written and verbally.
• Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
• Knowledge of proper fleet practices, procedures and regulations applicable to the work being performed.
• Knowledge of Federal, State and local laws.
• Knowledge of city practice, policy and procedures.
• Knowledge of safety practices and procedures.
• Skill in oral and written communication.
• Skill in handling multiple tasks and prioritizing.
• Skill in using computers and related software.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.
• Ability to quickly recognize and analyze irregular events.
• Ability to maintain compliance with fleet practices, rules and regulations.
• Ability to lead others.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to establish and maintain good working relationships with other City employees and the public.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or…