Admin Coordinator
Job in
Leatherhead, Surrey County, KT22, England, UK
Listed on 2026-09-11
Listing for:
Optima Recruitment
Full Time
position Listed on 2026-09-11
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Admin Assistant, Executive Admin/ Personal Assistant
Job Description & How to Apply Below
An established organisation is seeking a highly organised and dependable Coordinator to support the delivery of scheduled events across the UK.
The successful candidate will coordinate assigned events from initial planning through to completion. This varied role involves stakeholder communication, booking administration, document preparation, database management, event logistics and general team support.
Benefits:
* Employee Assistance Program (EAP)
* 3% employer pension contribution
* Monthly social events
* Free onsite parking
* Private healthcare.
* 28 days’ annual leave, including public holidays
* Based in Leatherhead
* £26,500 per annum
* Monday – Friday, 9am – 5pm
Key Responsibilities
* Act as the main point of contact for enquiries
* Coordinate event requirements with relevant colleagues, including managers, operational staff, drivers and booking administrators.
* Manage event registrations through an online booking system.
* Produce promotional materials
* Maintain email distribution
* Support colleagues with their assigned events when required, including during periods of annual leave or sickness.
* Respond professionally to telephone and email enquiries.
* Provide secondary cover for departmental and general office telephone lines.
* Monitor and respond to shared email inboxes when required.
* Maintain physical and digital records in accordance with data protection, confidentiality and information security requirements.
* Undertake other reasonable administrative duties
About You
* A clear, confident and professional telephone manner.
* Strong administrative skills and close attention to detail.
* The ability to communicate effectively
* Excellent organisational skills
* A helpful, collaborative and team-focused approach.
* Confidence using Microsoft Office, particularly Outlook, Word and Excel.
Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice!
Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
By applying for this vacancy, you accept Optima Recruitment Limited’s Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you.
Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer
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