Executive Assistant

As part of an exciting period of transformation, K 's Defence, Government and Technology Solutions business will become Trinzic following the planned spin-off in January 2027, creating a unique opportunity to help shape the future of a newly independent organisation.

We are looking for a highly organised, proactive and people-focused Executive Assistant to provide dedicated support to our Chief People Officer (CPO). This role provides the opportunity to work at the heart of the People function, partnering closely with senior leaders and contributing to initiatives that influence culture, engagement, organisational effectiveness and employee experience across the business.

As a trusted partner to the CPO, you will play a pivotal role in enabling the success of the People leadership team during a significant period of change and growth. You will be involved in a broad range of activities, gaining exposure to strategic people priorities, leadership forums, employee initiatives, communications and business transformation programmes.

This role is ideally suited to someone who is passionate about people, culture and organisational success, enjoys working in a fast-paced environment and thrives on building strong relationships across all levels of an organisation.

Working closely with colleagues across the UK and the United States, you will help ensure the smooth operation of the CPO's office while supporting the delivery of a people agenda that will help shape the future of Trinzic.

This is a full-time permanent position (40 hours per week). Applications from candidates seeking a 4-day working pattern (32 hours per week) will also be considered.

Due to the global nature of the role and regular engagement with US-based stakeholders, a degree of flexibility in working hours will be required to support meetings and key business activities across different time zones. In return, we are committed to adopting a flexible and pragmatic approach to working arrangements.

• Act as a trusted partner to the Chief People Officer, managing priorities and enabling effective use of time across a complex and dynamic agenda.
• Manage complex calendar scheduling, diary management and meeting coordination across multiple stakeholders and time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas and itineraries.
• Prepare and submit expenses accurately and in a timely manner.
• Support the preparation and coordination of leadership meetings, Board and Executive Leadership Team forums where required.
• Support the wider People Leadership Team, helping to coordinate key activities, priorities and communications.
• Liaise with senior leaders to gather agenda items, prepare meeting materials and ensure actions are effectively tracked and delivered.
• Take ownership of meeting logistics, minutes, action tracking and follow-up activities.
• Act as a central coordination point for People team initiatives and leadership commitments.

• Assist with the creation, formatting and quality assurance of presentations, reports and business communications.
• Support the planning and delivery of employee events, leadership conferences, town halls, workshops and engagement activities.
• Help coordinate communications across the People function and wider organisation.
• Contribute to activities that enhance employee experience, engagement and organisational culture.

• Support the delivery of key People priorities during a transformative period for the business.
• Play an active role in helping the People function operate effectively as the organisation transitions to Trinzic.
• Build strong partnerships across the business and contribute to creating a positive and high-performing culture.
• Handle highly sensitive information with the utmost discretion, professionalism and integrity.

• Previous experience supporting senior executives, directors or leadership teams in a fast-paced environment.
• Exceptional organisational skills with the ability to manage multiple priorities, deadlines and competing demands.
• Strong diary and calendar management experience, including coordination across international time zones.
• Advanced Microsoft Office skills, including Outlook, PowerPoint, Word and Teams.
• Excellent written and verbal communication skills…