Receptionist​/Administrator

• Location:
  
  Office based, Leatherhead
• Hours:
  
  Monday to Friday, 9:00am – 5:00pm (flexi)
• Contract:
  
  23rd November – 31st December

Temporary assignment to provide reception, administrative and PA support to the Finance Director.

• Reception & Office Administration
  • Provide a professional and welcoming first point of contact for visitors, staff and external contacts.
  • Meet and greet visitors, ensuring they are directed to the appropriate person or department.
  • Monitor and respond to incoming emails, ensuring enquiries are dealt with efficiently.
  • Manage meeting room bookings and assist with preparing rooms for meetings.
  • Handle incoming and outgoing post, parcels and deliveries.
  • Prepare and issue staff identification cards.
  • Provide general office support, ensuring the smooth day-to-day running of administrative activities.
• PA & Finance Director Support
  • Provide administrative and PA support to the Finance Director.
  • Assist with diary management, scheduling appointments and coordinating meetings.
  • Support the administration of company credit card returns, ensuring information is recorded accurately.
  • Maintain accurate records, undertake basic data entry, updating spreadsheets
  • Prepare and update documents using Microsoft Word
• Fleet & General Administration
  • Assist with adding company vehicles to the relevant insurance policies.
  • Maintain and update the company vehicle database, ensuring records are accurate and up to date.
  • Liaise with internal departments to obtain information and ensure administrative tasks are completed promptly.

• Previous experience in an administrative, reception, PA or office support role.
• Confident and professional communication skills, both face-to-face and via email.
• Good working knowledge of Microsoft Word, Excel, Outlook and Teams.
• Excellent organisational skills with the ability to prioritise competing tasks.
• Strong attention to detail, particularly when handling financial information and maintaining records.
• Comfortable learning new systems and following established administrative procedures.
• Able to work independently, use initiative and provide reliable support to senior management.
• Flexible, adaptable and happy to assist with a variety of duties.
• A friendly, approachable and professional manner.

Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer