Bid Coordinator

Bid Coordinator

Leatherhead, Surrey | Hybrid – 3 Days Office / 2 Days Home

Initial 6-Month Contract – Potential to Extend

40 Hours per Week

E Personnel Recruitment is currently recruiting for a Bid Coordinator to join an established international organisation based in Leatherhead, Surrey.

This is an excellent opportunity for someone with experience in bid coordination, proposal support, project administration or project coordination who enjoys keeping multiple work streams, stakeholders and deadlines organised.

The position is an initial 6-month contract with potential to extend, working 40 hours per week. You will work 3 days per week from the Leatherhead office and 2 days remotely.

The Role

Working closely with Bid Managers, Capture Managers and teams across Commercial, Finance, Business Development and technical functions, you will provide coordination and administrative support throughout the bid and proposal lifecycle.

Responsibilities will include:

• Coordinating bid activities, schedules, milestones and deadlines
• Maintaining action trackers and following up outstanding actions
• Supporting the preparation and collation of bid documentation and submission packs
• Managing and tracking bid and tender clarifications
• Organising bid meetings and workshops
• Preparing meeting documentation, minutes and action points
• Supporting the preparation and formatting of proposals and presentations
• Coordinating information and contributions from multiple stakeholders
• Maintaining bid schedules, trackers and key milestone information
• Supporting document control and maintaining accurate document repositories
• Maintaining bid libraries, templates, CVs and project references
• Supporting reporting on bid activity and progress
• Helping ensure submissions are accurate, compliant and delivered within required timescales

About You

We would be particularly interested in hearing from candidates with experience in one or more of the following:

Bid Coordination | Proposal Support | Bid Administration | Tender Support | Project Administration | Project Coordination

You will need excellent organisational skills, strong attention to detail and the confidence to coordinate multiple stakeholders and competing deadlines.

Experience with in Defence, Nuclear, Engineering, Consultancy or the Public Sector would be advantageous but is not essential.

You should be comfortable using Microsoft Word, PowerPoint, Excel, Outlook and Teams, together with trackers, schedules and document repositories.

Experience with APMP, Shipley or public-sector procurement would be useful but is not essential.

Key Details

• Location: Leatherhead, Surrey
• Hybrid: 3 days office / 2 days remote
• Contract: Initial 6 months with potential to extend
• Hours: 40 hours per week
• Start: ASAP
• IR35: Inside IR35
• Screening: BPSS required

E Personnel Recruitment is acting as an Employment Business in relation to this vacancy.

Should your application be successful, you will be contacted shortly.

The job title and description in this advertisement may differ from the client's official job description/contract. We appreciate your interest in this role. E Personnel Recruitment aims to acknowledge all applications, but due to the high volume of CVs we receive, this may not always be feasible.

You can apply with the utmost confidence to E-Personnel Recruitment directly, experts in both Permanent and Temporary Recruitment, and a proud member of the Recruitment & Employment Confederation (REC), the professional body for the recruitment industry.