Accounting Manager

About Us

Note:

This role will be placed in Leatherhead or our headquarters in Canada, depending on the candidate selected.

In 2025 Applied Photophysics was acquired by Nicoya Lifesciences. Nicoya’s mission is to improve human life by helping scientists succeed. We are a fast‑paced, rapidly growing company with a worldwide presence based in Kitchener, Ontario. We have a team of world‑class engineers, scientists, and designers building innovative products to help researchers make their next big discovery. Together, we offer a wide range of cutting‑edge scientific instruments for the biotechnology research and drug discovery industry.

Our latest product, FastHDX is an automated laboratory instrument that acts like a high‑speed, ultra‑precise camera for drug discovery, filming how proteins change shape in milliseconds as they respond to different stimuli. It helps scientists watch, in real time, where and how potential medicines bind to disease‑causing proteins, allowing them to develop novel therapies and treatments targeting diseases like Alzheimer’s and Parkinson’s disease.

We are looking for an Accounting Manager to join our Finance Team. Reporting to the Vice President and CFO, this role will interact with various colleagues cross functionally as well as customers. You will be critical to ensuring the finance processes for our UK operations run smoothly and efficiently.

You are a highly organized, results‑oriented professional with strong problem‑solving abilities. Self‑motivated and capable of working independently, you also know when to seek guidance to ensure accuracy and alignment. You take ownership of everything you do from start to finish, demonstrating proactivity in completing deliverables and communicating status updates to leadership. You are passionate about continuous improvement, always looking for ways to enhance quality, efficiency, and the effectiveness of accounting processes.

You thrive in a small‑team environment, value collaboration, and are excited to build your career within a fast‑growing technology company.

• Co‑ordinate and manage the accounting, payroll, and administration for company and company subsidiaries as assigned
• Oversee daily banking activities and financial processes, ensuring all transactions are accurately recorded and reconciled in a timely manner
• Prepare journal entries and ensure all bank transactions are properly accounted for
• Manage the processing and posting of transactions, including invoices, receipts (checks, wires, EFTs, credit cards), journals and related reports
• Oversee credit card usage, transaction verification, reporting, and timely payment of statements; provide oversight for subsidiary credit card processes
• Record bank transactions and bank reconciliations
• Prepare monthly reconciliations for all balance sheet accounts with the Finance team
• Manage the financial controls & reporting of the order cycle, including customer purchase orders and commercial agreements
• Sales administration including vendor and other registrations, coordination with customer and sales team, etc.
• Maintain the accounts receivable ledger including customer follow‑ups
• Maintain the link between the inventory management system and the accounting system from order to COGS
• Post all month‑end adjustments including but not limited to prepaids, capital assets and amortization, accruals, interest adjustments, etc.
• Manage other financial responsibilities, including corporate financial and payroll reporting and other recurring compliance filings, month‑end closing process and business plan
• Ensure that a complete and accurate set of accounting records is maintained according to Generally Accepted Accounting Principles and following corporate procedures
• Review and approve employee expense reimbursement reports and enter into the payroll system for payment processing
• Monitor the company’s cash activity and provide oversight of subsidiary cash activity to support effective cash flow management
• Identify and resolve discrepancies promptly, ensuring compliance with internal controls and regulatory standards across all entities
• Assist with the preparation of…