Procurement Officer

Role Overview

We are seeking an organised and proactive Procurement Officer to support the purchasing of equipment, materials, and services for our projects and operations. The role involves obtaining supplier quotations, preparing purchase orders, following up on deliveries, and maintaining accurate procurement records.

This position is suitable for someone starting a career in procurement or bringing transferable skills from administration, customer service, or logistics.

Key Responsibilities

• Supplier enquiries:
Identify potential suppliers, issue requests for quotation, and follow up to obtain complete and timely offers from UK and international vendors.

• Quotation comparisons:
Compare prices, delivery periods, payment terms, and other commercial conditions. Coordinate with technical colleagues to confirm that offered products meet requirements.

• Purchase orders:
Prepare and process purchase orders in accordance with company procedures and approval requirements. Obtain supplier acknowledgements and check that order details are correct.

• Order follow-up:
Track outstanding orders, request progress updates, and identify potential delays. Coordinate with suppliers, logistics providers, and project teams to support timely delivery.

• Documentation and records:
Maintain supplier information, quotation comparisons, purchase orders, delivery schedules, and procurement records in the company’s purchasing system.

• Delivery and invoice checks:
Assist with resolving shortages, damaged deliveries, incorrect items, and invoice discrepancies, coordinating with suppliers and the relevant internal departments.

• Commercial support:
Assist with supplier discussions on pricing and delivery, identify potential savings, and promptly escalate issues requiring management approval.

Essential Requirements

• Secondary-school education, such as GCSEs or an equivalent qualification.

• Clear written and verbal communication skills in English, including the ability to write professional emails and communicate confidently with suppliers.

• Basic computer skills, including Microsoft Excel, Word, and Outlook, and a willingness to learn purchasing or ERP software.

• Good numeracy, attention to detail, and organisational skills, with the ability to follow up on several orders and deadlines.

• A reliable, professional approach, willingness to learn, and ability to work both independently on assigned tasks and collaboratively within a team.

• UK Citizen