Executive Assistant

Position: Executive Assistant  ·

Role Overview:

As an Executive Assistant, youwill provide high-level administrative support to the CEO, CFO, and wider Executive Team. The role ensures leadership can focus on strategic priorities by managing schedules, anticipating needs, and maintaining smooth day-to-day operations. Acting as a central point of coordination, the EA supports effective communication, organisation, and collaboration across the business.

Please note this a hybrid role and you will be required to be office based (Leatherhead) for at least three days a week.

What You'll be Doing

Key Responsibilities:

• Provide proactive administrative support to the CEO, CFO, and Executive Team, ensuring needs are anticipated and issues resolved promptly.
• Manage complex diaries, priorities, and scheduling for efficient use of executive time.
• Act as a professional and confidential point of contact for internal and external stakeholders.
• Prepare meeting logistics, board packs, and high-quality presentations, reports, and briefing materials.
• Coordinate internal meeting rhythms and support operational projects as required.
• Arrange complex travel itineraries and manage expense reconciliation.
• Maintain accurate records and compliance with company policies.
• Build strong relationships across the organisation and with external partners to enable smooth communication and collaboration.

How you'll have an impact:

By anticipating needs, managing key administrative functions, and supporting leadership with high-quality materials and coordination, the EA enables the Executive Team to operate efficiently and focus on delivering the company’s strategic goals. The role drives organisational efficiency, collaboration, and effective decision-making.

What you'll need to succeed:
Aptitude, Skills & Abilities

• Exceptional organisational skills with the ability to plan ahead.
• Excellent written and verbal communication across all levels.
• Strong prioritisation and time management in a fast-paced environment.
• Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint).
• Sound judgement and problem-solving skills; able to work independently.

Behaviours and Attributes

• Discreet and trustworthy with sensitive information.
• Calm and solutions-focused when managing competing priorities.
• Proactive and resourceful with a forward-thinking approach.
• Collaborative and relationship-driven with a positive presence.
• Dependable with strong attention to detail.

Relevant Experience & Qualifications

• Experience as an Executive Assistant, Personal Assistant, or senior administrator.
• Supporting C‑Suite or senior leaders (desirable).
• Exposure to projects, research, or operational coordination (desirable).
• Background in tech‑driven or corporate environments (advantageous).
• Business administration qualifications are a plus but not essential.

About Datapharm

Datapharm is a fast‑growing technology company and SaaS provider in the healthcare space. Our medicines information database, emc’- (electronic medicines compendium - ) is the UK’s most comprehensive, trusted, and accessible source of information on medicines.

Our mission is to improve the accessibility
, effectiveness and excellence of healthcare product information.

What's in it for you

• Private Medical Insurance.
• Dental Plan.
• Life Assurance 4x Annual Salary.
• Enhanced Parental Leave.
• Enhanced Retirement Contributions.
• Pension Contributions of 10% after 1 year of service.
• Workplace Nursery Scheme.

Don’t meet every single requirement?

At Datapharm we are dedicated to building a diverse, inclusive, and authentic workplace, so if you are excited about this role but your experience does not align perfectly with everything in the job description, we still encourage you to apply. You may be just the right candidate for this role or another within the company.

#J-18808-Ljbffr