HOPE Community CHURCH Administrative Assistant Hope Community Church of Kansas

Position: HOPE COMMUNITY CHURCH ADMINISTRATIVE ASSISTANT Hope Community Church of Greater Kansas City

Hope Community Church
Leawood, KS
(Use the "Apply for this Job" box below)..org

POSITION SUMMARY:

Administrative Assistants at Hope Community Church serve to advance the church’s mission by providing administrative and organizational support for ministries and staff.

PRIMARY RESPONSIBILITIES General Administrative

• Greet and welcome visitors, providing necessary guidance and assistance.
• Order supplies for the office, Sunday services, classes, and special events.
• Monitor inventory of supplies and reorder / restock as needed.
• Answer the phone and respond to or forward voicemail messages.
• Respond to or forward email messages that come to the @office email account.
• Assist HCC members and individuals from community organizations with scheduling use of the building.
• Assist staff, volunteers, and visitors with miscellaneous needs and requests.
• Manage the process of sending birthday cards to our members.

Information & Database Organization

• Create and maintain systems and workflows for organizing information, including the church database (Planning Center), Connection cards, sign ups, Google Suite, Mail Chimp and other programs, as needed.

Coordinate and Schedule Volunteers

• Schedule volunteers for Sunday ministry teams and coordinate with the Associate Pastor to onboard new volunteers for the teams, e.g. Security, Greeting, Ushers, Welcome Desk, Prayer Team, and Communion.
• Create name tags for Sunday volunteers.

Member Assimilation and Care

• Provide administration for the membership process and member care, including working with Pastor Adam to manage the membership process workflow, helping maintain accurate records of members, overseeing member assimilation process, and communication with members.
• Mail information to members who do not have email, e.g., the Weekly Update, reading guides, and matters to be presented for a vote at members’ meetings.
• Provide administrative support for members’ baby and child dedications.
• Provide administrative support for deacon meetings (update members’ spreadsheet, order lunch, etc.).
• Provide administrative support for members’ meetings.

Collaborative Responsibilities

• Participate in staff development and formation.
• Collaborate with ministry staff for special / holiday services and meetings.
• Collaborate with the Hospitality Team to plan events and programming.
• Provide secondary support for the accounts payable process.
• Provide secondary support for Sunday service teams and kids’ ministry scheduling.
• Assist with taking notes during staff meetings, capturing action steps and following up with staff to help ensure follow-through on actions.

TIME AL

LOCATION:

25 hours/week. Majority of hours will be worked Monday-Friday during the timeframe of 8:30am-5:00pm, with occasional evening and weekend responsibilities.

EXPERIENCE AND QUALIFICATIONS

• Gracious posture towards people and a desire to create a hospitable and welcoming environment for our church family and visitors from the community.
• 3+ years of experience in administrative and organizational work.
• Proficiency with Google Suite, database software, and print media creation software (e.g., Canva).
• Willingness and desire to work on a collaborative team.
• Ability and initiative for creative thinking and problem solving.

To apply, contact office

#J-18808-Ljbffr