Part-Time Administrative Assistant

Position: Part-Time Administrative Assistant I

Employer & Role Overview

Goering & Granatino is a growing professional services firm located in Leawood, Kansas. We’re seeking a Part‑Time Administrative Assistant I to support office operations and serve as the first point of contact for visitors and clients.

Key Responsibilities Reception & Client Communication

• Greet visitors and answer calls/emails with professionalism and warmth.
• Support client and staff needs with prompt, courteous assistance.
• Maintain a clean, welcoming reception area.

Daily Office Operations

• Open and close the office (doors, elevator, equipment checks).
• Manage office supplies and equipment to ensure everything is stocked and functioning.
• Distribute incoming mail and coordinate outgoing mail, including postage machine upkeep.

Administrative Support

• Assist leadership and staff with general admin tasks and special requests.
• Monitor shared inbox and collaborate with the admin team on task distribution.
• Scan and organize documents for digital storage and accurate record‑keeping.

Document Management

• Receive, organize, and manage client documents (tax forms, engagement letters, etc.).
• Maintain and update digital filing systems using Go File Room and Sure Prep.
• Help locate and retrieve client records efficiently.

Team Support & Communication

• Work closely with the office manager and admin team to ensure daily operations run smoothly.
• Promote a positive, team‑focused work environment through collaboration and communication.

New Hire Onboarding

• Welcome new team members and provide office tours.
• Show basics such as how to use the copier, scanner, and where to find supplies.

Event & Office Coordination

• Assist with planning office events, team meetings, and special gatherings.
• Help coordinate logistics for meals, activities, and celebrations.

Other Duties As Needed

• Take on additional responsibilities as they arise, ensuring high‑quality and timely completion.

Qualifications

• Education:
  
  High School Degree.
• Experience:
  
  1 year of experience in an administrative or similar business role.
• Skills:
  
  Highly organized with attention to detail; strong written and verbal communication skills; ability to multitask and handle multiple priorities.
• Tech‑Savvy:
  Comfortable using Microsoft Office, Outlook, and other office software; quick to learn new systems and tools.
• Team Player:
  Collaborative, with a positive attitude and a willingness to help others.
• Proactive:
  Independent and able to take initiative while maintaining professionalism and adaptability in a fast‑paced environment.
• Hours:
  
  20‑30 hours per week.

Preferred Qualifications

• Experience with in a CPA or professional services environment.

Who We Look For

A perceptive team‑player who excels in a dynamic & collaborative environment, blending strong organizational skills with exceptional communication. A motivated, detail‑oriented performer who embodies critical thinking and high standards. A proactive professional, committed to delivering outstanding service while embracing curiosity and innovation.

How To Apply

Submit your information in the application section directly below! This will include:

• Basic contact information.
• Resume/CV and optional cover letter upload.
• Work eligibility and compensation.
• Voluntary demographic & self‑.

At Ascend, we provide a fair and equal employment opportunity for all candidates regardless of race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity/expression, age, marital status, disability, or any other legally protected characteristic. Ascend hires and promotes individuals solely based on qualifications for the position to be filled and business needs.

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