Accountant at Listen Community Services Lebanon, NH

Accountant job at Listen Community Services. Lebanon, NH.

Position: Accountant

Classification: Exempt/ Full-time

Reports to: Finance and Operations Director

Pay: $60,500 - $72,600

Position Summary: The Accountant plays a vital role in maintaining accurate financial records, supporting external audits and other compliance engagements, and collaborating with internal teams to ensure smooth financial operations across our organization, including our thrift stores. This role will help refine systems, support reporting for grants and donations, and contribute to the continual improvement of financial processes.

• Maintain the general ledger with timely and accurate entry of financial transactions, including accounts payable (A/P), accounts receivable (A/R), payroll entries, and journal adjustments.
• Manage recurring entries and accruals to ensure expenses and revenue are properly recorded in the correct periods.
• Assist with maintaining chart of accounts and ensuring account coding aligns with funder, program, and departmental needs.
• Collaborate with Finance and Operations Director to support budget tracking and operational accounting integrity.
• Coordinate with thrift store managers to ensure proper cash handling and daily deposit processes are followed.
• Review daily sales, refunds, and deposit logs across store locations to ensure accuracy and compliance with internal procedures.
• Provide training or guidance to store staff on financial documentation and reporting as needed.

• Perform monthly reconciliations of all bank accounts, credit cards, and other financial accounts, ensuring that balances match accounting records.
• Monitor activity across all payment platforms and merchant processors used in thrift store operations (e.g., Clover).
• Reconcile thrift store deposits with POS system reports and bank statements, promptly investigating and resolving discrepancies.

• Prepare and support the month-end close process, including journal entries, reconciliations, and variance analyses.
• Generate internal financial reports that assist in program oversight, grant management, and executive decision-making.
• Maintain documentation and schedules needed to ensure timely and accurate monthly financial reporting.

• Support grant and donor financial tracking and reporting as needed.
• Work with development and program teams to ensure proper financial tracking of restricted funds and grants.
• Maintain grant-specific reporting tools or spreadsheets that align with funder reporting timelines and allowable costs.
• Assist in preparing financial sections of grant reports or proposals as needed.

• Assist with preparation and documentation for the annual financial audit, Form 990 and other compliance filing and reporting as needed.
• Support compliance with federal, state, and local regulations, including funder requirements and nonprofit best practices.
• Provide audit-ready schedules, reconciliations, and backup documentation in collaboration with external auditors.

• Help document and refine finance-related procedures as new systems (e.g., ERP, POS, HRIS) are implemented.

• Partner with operations and HR teams on payroll processing, employee reimbursements, and benefits reconciliation.

• Identify opportunities to improve workflow efficiency and strengthen internal financial controls.
• Support the organization's growth by recommending process updates that align with evolving needs and best practices.
• Train and educate team members and staff on finances as necessary.
• Performs other duties as assigned.

• Bachelor's degree in Accounting, Finance, or a related field required; equivalent work experience may be considered. CPA designation is a plus.
• Minimum 2 years of relevant accounting experience, preferably in a nonprofit, retail, or multi-location environment.
• Experience supporting month-end close, reconciliations, and preparation of internal financial reports.
• Prior experience with audits and non-profit financial reporting (e.g., Form 990) is strongly preferred.
• Proficient in accounting software, such as Quick Books Online or a comparable system.
• Strong Microsoft Excel skills, including working with formulas, reconciliations, and data summaries.
• High attention to detail with a commitment to data integrity and accurate recordkeeping.
• Strong problem-solving skills; ability to identify discrepancies, investigate issues, and…