School Administrator and Receptionist

Primley Wood Primary School is a values‑led school, nurturing pupils of all faiths and none. The school ethos is to create a selfless mind‑set, to go beyond ourselves to serve others, create supportive communities and to realise our true potential.

The School Administrator and Receptionist will be responsible for providing administrative support to ensure that the school office and main reception run smoothly under the guidance of the senior staff and School Business Manager.

• Support the Admissions Lead to guide new starters and prospective parents through the admissions process.
• Liaise with the Trust admissions department to maintain an accurate and ongoing list of students to be admitted in September/in‑year with the Admissions Lead.
• Enter pupil data onto the computer from applications received for admission for all phases of school entry.
• Check admission application forms and request further information from parents and schools where necessary to support the Admissions Lead.
• Assist with the administration of annual Reception intake procedures.
• Update school database with new starters and issue new starter packs.

• Assist with the maintenance of administrative procedures and resources to include finance systems to support the Office Lead.
• Contribute to the maintenance of School Information Management System (SIMS) updating records as/when required (pupil data collection sheets).
• Provide general clerical support including word processing and other IT based tasks requiring knowledge of various ICT packages.
• Assist in scheduling and coordinating parents' evenings, ensuring that appointments are scheduled efficiently and providing the necessary information to parents and teachers.
• Produce basic reports, information and data as requested for the completion and submission of forms, returns etc., including those to outside agencies.

• Maintain a welcoming environment and arrange hospitality for visitors ensuring that reception area is maintained, and all equipment is appropriately stored.
• Monitor visitors, implement visitor sign‑in procedures and ensure the security of the school premises.
• Respond to inquiries from parents, pupils and the public, providing assistance and resolving issues or concerns whenever possible.
• Assist with incoming/outgoing mailing and distribution of various documents and communication, managing confidential and sensitive information with integrity and professionalism.
• Maintain office meeting calendar and manage room booking diary.
• Respond to the immediate welfare needs of pupils, as and when required.

• Comply and assist with the health and safety policies and procedures and report all concerns to an appropriate person.
• Manage school supplies, coordinate transportation arrangements and assist with special events or projects.
• Be aware of and support differences and ensure equal opportunities for all.
• Contribute to the development and implementation of the overall ethos/work/aims of the school.
• Develop constructive relationships and communicate with other agencies and professionals.
• Participate in training and other learning activities and performance development as required.
• Recognise own strengths and areas of expertise and use these to advise and support others.
• Contribute to the safeguarding and promotion of the welfare and personal care of the children and young people with regard to the Keeping Children Safe in Education agenda and Area Child Protection Procedures and ensuring that confidentiality is adhered to at all times.
• Comply with the Equal Opportunities Policy and health and safety Policy.
• Undertake such other duties which may reasonably be regarded as within the nature of the duties/responsibilities/grade of the post.