Office Coordinator

Overview

Location: Leeds (fully office-based)

Hours: Full-time, Monday to Friday

Type: Permanent

Salary: £26,000 - £28,000 - dependent on experience

We’re supporting a respected organisation in Leeds to recruit an Office Coordinator to help keep day-to-day operations running smoothly. This is a key role within the business, acting as the central point of support for office coordination, facilities, suppliers, internal administration, and ensuring colleagues and visitors have a professional, organised environment. If you enjoy variety, taking ownership, and being the person who keeps everything moving behind the scenes, this could be a brilliant fit.

This role will suit someone who is naturally organised, proactive, and confident speaking with people at all levels.
Responsibilities will include:

• Coordinating the smooth running of the office on a daily basis
• Acting as the main point of contact for general office requests and support
• Managing meeting rooms, diaries, visitor arrangements, and general front-of-house coordination
• Handling post, deliveries and courier bookings
• Ordering and monitoring office stock and supplies
• Liaising with building contacts and contractors regarding maintenance, repairs and facilities issues
• Supporting internal processes and ensuring office documentation is kept accurate and up to date
• Supporting onboarding processes from an office perspective (workspace set-up, access, equipment, etc.)
• Assisting with invoice administration and supplier account queries
• Helping coordinate internal events, team meetings and general office engagement activity
• Supporting ongoing improvements to office processes and systems

To succeed in this position, you’ll ideally have:

• Previous experience in an Office Coordinator, Office Administrator, Facilities Coordinator, Office Manager, or similar role
• A calm, professional and customer-focused approach
• Strong organisational skills and ability to prioritise changing workload
• Confidence working independently and making practical decisions
• Good IT skills (Microsoft Office essential)
• A proactive mindset and high attention to detail

• Stable, long-term opportunity within a well-run business
• Varied role with plenty of autonomy
• Friendly, collaborative working culture
• Competitive salary dependent on experience