Events Admin Officer

Contract Type

Part-Time, Permanent

Part time hours

Occasional additional hours will be required to support corporate events, including evenings and weekends. These additional hours average around 15 hours per month, but this can vary depending on business needs and the number of events taking place.

NIC is seeking a highly organised and professional Admin Support Officer to support the PA to the Group Chairman and provide administrative support to the Group Chairman and Directors.

The role also supports the planning and delivery of corporate hospitality and events, requiring strong organisation, attention to detail, and flexibility. The Admin Support Officer plays an important role in ensuring administrative processes run smoothly and that senior stakeholders are supported effectively.

• Provide administrative and secretarial support to the PA to the Group Chairman
• Maintain accurate and up-to-date diaries at all times
• Screen and manage phone calls, enquiries, and requests appropriately
• Arrange travel, accommodation, and detailed itineraries for senior leadership
• Assist with research tasks and follow-up actions as directed
• Arrange meetings, book venues, and coordinate catering and refreshments

• Support the planning and delivery of corporate hospitality and company events
• Prepare and maintain accurate guest lists and attendee records
• Distribute event invitations, itineraries, and related communications
• Liaise with venues, suppliers, and attendees regarding logistics, including ticketing, travel, parking, dietary and accessibility requirements
• Ensure the Group Chairman’s diary reflects up-to-date attendee information for all events
• Attend and support events where required, including evenings and weekends
• Supporting the delivery of corporate hospitality by acting as an on-site host, engaging with guests professionally, assisting with drinks and hospitality service, and ensuring events run smoothly in line with NIC’s standards.

• Previous experience in an administrative, PA, or office support role
• Strong organisational and time-management skills
• High attention to detail and accuracy
• Ability to use initiative and manage competing priorities
• Professional and trustworthy when handling confidential information
• Proficient in Microsoft Word, Excel, and Outlook
• Previous corporate hospitality hosting
• Experience supporting senior leadership
• Experience supporting or assisting with corporate meetings and/or corporate events
• Experience assisting with corporate hospitality

• Professional and approachable manner
• Flexible attitude to working hours when business needs require