EA to Managing Director and Event Assistant

Infopro Digital are is currently looking for an Executive Assistant & Event Administration Assistant on a permanent contract to strengthen the team within it's UKREiiF brand based in Leeds.

Infopro Digital is a B2B group specialising in information and technology. With a presence in 20 countries, the group has 4,000 employees of 79 nationalities.

UKREiiF – The UK’s Real Estate Investment and Infrastructure Forum is part of Infopro Digital.

Built Environment Networking Ltd trades as UKREiiF, a national ecosystem that connects investors, developers, local authorities, and regions to support investment, regeneration, and long-term development across the UK.

Our flagship annual event takes place in Leeds each May, welcoming 16,000+ attendees, alongside a programme of monthly UKREiiF Leaders Group events and private investment dinners, including events held at the Houses of Parliament.

The business is growing rapidly and operates in a fast-paced, highly collaborative environment. This is an exciting opportunity to join a driven and ambitious team at a key stage of growth.

Working at UKREiiF offers the energy and autonomy of a fast-growing specialist business, backed by the scale, structure, and stability of a global organisation, Infopro Digital.

As Executive Assistant & Event Administration Assistant
, you will be a key player supporting senior leadership while contributing directly to the successful delivery of UKREiiF’s national events programme.

You will work at the heart of the organisation, balancing high-level executive support with hands‑on event coordination.

This is a dual-function role
, split equally between:

• Executive Assistant to the Managing Director (50%)

The role provides high-level administrative support to senior leadership while playing a key part in the coordination and delivery of UKREiiF’s events programme.

You will work closely with the Managing Director and Senior Director
, supporting day-to-day operations, executive coordination, and event administration.

• Comprehensive diary management and scheduling
• Inbox management and prioritisation of correspondence
• Organising internal and external meetings
• Preparing agendas, documents, and briefing notes
• Coordinating Board and senior leadership meetings
• Minute taking and distribution of actions
• Booking travel and accommodation
• Managing expenses and reconciliations
• Acting as a key point of contact for senior stakeholders
• Handling sensitive and confidential information with discretion
• Supporting the Managing Director with day-to-day administrative requirements
• Speaker coordination across all UKREiiF events
• Delegate coordination and communication
• Sending and managing calendar invitations
• Booking travel, venues, and hotel accommodation for speakers and attendees
• Managing expenses related to speakers and event attendees
• Coordinating event logistics including:
• Name badges
• Printed materials
• Menus and signage
• Liaising with venues and suppliers
• Maintaining accurate event records and attendee information
• Supporting the events team during peak delivery periods
• Optional:
  Attendance at monthly UKREiiF events to support on-site event management (not a requirement)

• UKREiiF Leaders Group monthly events
• Parliamentary events at the Houses of Parliament

Requirements

• Exceptional attention to detail and accuracy
• Strong written and verbal communication skills
• Excellent English grammar and professional communication style
• Strong organisational and time-management skills
• Ability to manage multiple priorities simultaneously
• Calm and effective under pressure
• Confident communicating with senior and high-profile stakeholders
• Experience or demonstrable examples of providing executive-level administrative support
• Exposure to events, hospitality, conferencing or coordination roles
• Experience working in a fast-paced or high-growth business environment

Previous EA experience is not essential; training and support will be provided for the right candidate with strong capability and attitude

Personal Attributes

We are looking for someone who is:

• Proactive…