EA to Managing Director and Event Assistant

• UKREiiF Annual Event (Leeds - May, 16,000+ attendees)

Infopro Digital are is currently looking for an Executive Assistant & Event Administration Assistant on a permanent contract to strengthen the team within it's UKREiiF brand based in Leeds.

Infopro Digital is a B2B group specialising in information and technology. With a presence in 20 countries, the group has 4,000 employees of 79 nationalities.

UKREiiF - The UK's Real Estate Investment and Infrastructure Forum is part of Infopro Digital.

Built Environment Networking Ltd trades as UKREiiF, a national ecosystem that connects investors, developers, local authorities, and regions to support investment, regeneration, and long‑term development across the UK.

Our flagship annual event takes place in Leeds each May, welcoming 16,000+ attendees, alongside a programme of monthly UKREiiF Leaders Group events and private investment dinners, including events held at the Houses of Parliament.

The business is growing rapidly and operates in a fast‑paced, highly collaborative environment. This is an exciting opportunity to join a driven and ambitious team at a key stage of growth.

Working at UKREiiF offers the energy and autonomy of a fast‑growing specialist business, backed by the scale, structure, and stability of a global organisation, Infopro Digital.

As Executive Assistant & Event Administration Assistant, you will be a key player supporting senior leadership while contributing directly to the successful delivery of UKREiiF's national events programme.

You will work at the heart of the organisation, balancing high‑level executive support with hands‑on event coordination.

This is a dual‑function role, split equally between:

• Executive Assistant to the Managing Director (50%)
• Event Administration Assistant (50%)

The role provides high‑level administrative support to senior leadership while playing a key part in the coordination and delivery of UKREiiF's events programme.

You will work closely with the Managing Director and Senior Director, supporting day‑to‑day operations, executive coordination, and event administration.

• Comprehensive diary management and scheduling
• Inbox management and prioritisation of correspondence
• Organising internal and external meetings
• Preparing agendas, documents, and briefing notes
• Coordinating Board and senior leadership meetings
• Minute taking and distribution of actions
• Booking travel and accommodation
• Managing expenses and reconciliations
• Acting as a key point of contact for senior stakeholders
• Handling sensitive and confidential information with discretion
• Supporting the Managing Director with day‑to‑day administrative requirements

• Speaker coordination across all UKREiiF events
• Delegate coordination and communication
• Sending and managing calendar invitations
• Booking travel, venues, and hotel accommodation for speakers and attendees
• Managing expenses related to speakers and event attendees
• Coordinating event logistics including:
• Name badges
• Printed materials
• Menus and signage
• Liaising with venues and suppliers
• Maintaining accurate event records and attendee information
• Supporting the events team during peak delivery periods
• Optional:
  Attendance at monthly UKREiiF events to support on‑site event management (not a requirement)

• UKREiiF Annual Event (Leeds - May, 16,000+ attendees)
• UKREiiF Leaders Group monthly events
• Private investment dinners
• Parliamentary events at the Houses of Parliament

• Exceptional attention to detail and accuracy
• Strong written and verbal communication skills
• Excellent English grammar and professional communication style
• Strong organisational and time‑management skills
• Ability to manage multiple priorities simultaneously
• Calm and effective under pressure
• Confident communicating with senior and high‑profile stakeholders
• Strong IT skills (Microsoft Office / Outlook / Teams)

• Experience or demonstrable examples of providing executive‑level administrative support
• Exposure to events, hospitality, conferencing or coordination…