PA & Operations Coordinator

Personal Assistant & Operations Coordinator

We’re looking for a confident, organised and proactive Personal Assistant & Operations Coordinator to support the Global Head of Facilities & Logistics and Facilities within a highly regarded international law firm.

This is a fast‑paced, varied role that would suit someone who thrives on organisation, enjoys problem‑solving, and takes pride in delivering exceptional support. You’ll be a key link between teams across global offices, managing complex schedules, coordinating projects, and ensuring the smooth running of operations.

What you’ll be doing:

• Managing complex diaries and coordinating meetings across time zones
• Organising international travel and supporting global conferences
• Processing invoices and expenses, tracking large‑scale project spend
• Preparing PowerPoint decks, Excel reports and polished client documents
• Coordinating insurance renewals, company car admin, and travel logistics
• Keeping facilities systems, intranet pages and documentation up to date

What we’re looking for:

• Strong PA/administrative background, ideally within legal or professional services
• Excellent communication skills and attention to detail
• Advanced Microsoft Office skills (Word, PowerPoint, Excel)
• Confident, self‑motivated and calm under pressure
• A genuine team player who enjoys variety and takes initiative

The details:

9:30am–5:30pm (with flexibility)

4 days in office

If you’re a proactive, solutions‑driven PA looking for a role where no two days are the same - this could be the one for you.