EA Architectural​/Studio

Morgan Spencer Recruitment provided pay range

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Executive Assistant

Location:
London

Employment Type: Full-time, Permanent

I am seeking a highly organised and proactive Executive Assistant to provide comprehensive support to senior leadership within a leading architectural practice. This role requires someone with exceptional administrative skills, strong business acumen, and a deep understanding of the architecture/design industry. You will act as a trusted partner, ensuring smooth day-to-day operations and enabling the leadership team to focus on strategic priorities.

• Executive Support:
• Manage complex diaries, schedule meetings, and coordinate travel arrangements.
• Prepare agendas, take minutes, and follow up on action points.
• Handle confidential information with discretion.
• Project Coordination:
• Assist with project timelines, deliverables, and client communications.
• Liaise with internal teams and external stakeholders to ensure seamless workflow.
• Document Management:
• Draft, proofread, and format reports, presentations, and proposals.
• Maintain accurate records and filing systems.
• Industry
  - Specific Tasks:
  
  
• Support bid submissions and tender documentation.
• Coordinate design reviews and assist with compliance documentation.
• Office & Team Support:
• Act as a point of contact for clients and visitors.
• Organise events, workshops, and team meetings.

Skills & Experience

• Proven experience as an Executive Assistant or Personal Assistant at senior level.
• Previous experience within an architectural practice
  , design consultancy, or related creative industry.
• Strong organisational and time-management skills with the ability to prioritise effectively.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite; knowledge of Adobe Creative Suite and project management tools is advantageous.
• Ability to work under pressure and maintain attention to detail.

• Seniority level
  
  Mid-Senior level

• Employment type
  
  Full-time

• Job function
  
  Art/Creative
• Industries Architecture and Planning