Administrative Co-ordinator; XN

Workingas part of the Business Support Team within Medicines Management &Pharmacy Services (MMPS), the Administrative Co-ordinator will play a keyrole in supporting the effective delivery of services through the provision of high-quality administrative and organisational support.

Thepostholder will provide dedicated support to the Senior Leadership Team,including diary management, coordination of meetings, and secretarial services, alongside supporting data collection and reporting for service improvement projects. The role requires confident use of Microsoft Word,Excel and PowerPoint to develop and communicate information to a range of stakeholders.

In addition, the postholder will develop, maintain, and manage office and information systems that support the wider CSU, while providing day-to-day supervision and coordination of the secretarial team.

Themain duties of the role include, but are not limited to:

Producing and maintaining out-of-hours rosters for the CSU, ensuring a high level of accuracy and attention to detail.

Analysing and collating workforce data to produce reports supporting service performance dashboards.

Confidently using digital systems,including Health Roster, to accurately record and maintain staff working patterns.

Providing flexible administrative support across the team, including supporting secretaries and Personal Assistants as required.

Supervising secretarial and clerical staff on a day-to-day basis, supporting development and identifying training needs.

Undertaking a range of administrative duties including electronic filing, document management, mail handling, diary coordination and meeting arrangements.

Attending meetings to take accurate minutes, preparing formal records and distributing agreed documentation in atimely manner.

Managing complex enquiries by researching issues and providing appropriate information, guidance, andadvice, escalating where necessary.

Exercising initiative and judgement to resolve queries and provide effective administrative solutions for stakeholders.

Liaising with internal colleague sand departments to obtain information and support effective service delivery.

The Leeds Teaching Hospitals is one of the biggest NHS Trusts in the country,offering a range of both general and specialist hospital services with excellent clinical outcomes for patients. We have an international reputation for excellence in specialist care, research and academic training.

Ourvision as a Trust is to be the best for specialist and integrated care. Thisis underpinned by our values - The Leeds Way. The Leeds Way defines who weare, what we believe and how we will work together to deliver the best outcomes for our patients.

MMPSis nationally recognised as an exemplar service. The CSU responsibilities span the provision and use of medicines across all patient pathways. We offer a range of diverse oportunieste to all our staff.

Ourvision is Making it easy for people to get the most from their medicine sand we are continually innovating to improve our services for patients andstaff.

Working with high levels of accuracy for tasks such as checking documents and recording numerical and alphabetical information.

Identify problems and areas for improvement and offer solutions.

If appropriate, to supervise secretarial and clerical staff on a day-to-day basis and identify any training needs.

Supporting staff and develop newteam members.

Use own initiative and judgement where appropriate, providing outcomes and solutions for stakeholders.

Researches, analyses, compiles and presents, as required, information/materials involving reference to relevant documents and utilising appropriate equipment/software packages.

Deals with complex enquiries,investigating and researching matters thereby providing appropriate information/guidance and advice, escalating issues to relevant senior staff.

Liaises with internal colleagues toaccess appropriate information/advice as required to fulfil the role.

Work on your own, manage your own workload and use your initiative to adhere to timescales and deadlines.

Ability and experience to carry out administrative duties such as electronic filing, photocopying, mail handling,diary management and arranging meetings.

Attend meetings to takenotes/minutes, prepare an accurate record of the meeting and distribute agreed minutes/statements as required.

Ability to analyse and collate dataand use it to produce reports.

Work flexibly and work at different locations depending on service demand, regular support to the prescription management team to ensure timely service for patients.

Willing to actively participate in training and development activities to ensure up to date knowledge, skillsand continuous professional development.

To work autonomously on projects within the job role seeking guidance as required.

• Excellent organisational skills with the ability to work both independently and as part of a team.
• Prioritise own workload and, where appropriate,…