Document Controller

Location: UK-wide

Recruiter contact: Aoife Cullen

The Document Controller provides essential document control support to projects and operational teams. The role focuses on the accurate receipt, control, distribution, and maintenance of project and corporate documentation in line with established procedures, quality standards, and contractual requirements.

This is an intermediate-level role, suited to a Document Controller with solid experience who can work independently on assigned tasks and contribute reliably within a wider document control team.

• Receive, register, distribute, and archive project documentation in accordance with Document Control procedures
• Maintain document registers and metadata within the document management system (DMS)
• Ensure correct version control, naming conventions, and status codes are applied at all times
• Manage incoming and outgoing correspondence, including transmittals, workflows, and acknowledgements
• Support project teams by providing accurate and timely access to controlled documents
• Liaise with internal stakeholders (engineering, commercial, project management, quality) regarding document queries
• Assist with document handover, close‑out, and archiving activities
• Carry out routine document audits and identify anomalies or non‑compliance
• Escalate issues, errors, or risks to senior Document Control colleagues where appropriate
• Support continuous improvement of document control processes and best practice

• Typically 2–5 years’ experience in a Document Control role within an engineering, construction, infrastructure, energy, or consultancy environment
• Experience working on live projects with defined document control procedures and deadlines

• Able to work independently on day‑to‑day document control activities
• Understands when to elevate issues beyond own authority
• Applies procedures consistently with minimal supervision

• Good understanding of document life cycles, revision control, and audit requirements
• Awareness of ISO‑aligned quality management principles (e.g. ISO 9001)
• Understanding of contractual document numbering, transmittals, and status codes

• Common Data Environments (CDEs) such as:
  • Aconex
  • Asite
  • Viewpoint for Projects (4
    
    Projects)
  • Bentley Project Wise
  • Autodesk Construction Cloud / BIM 360
  • SharePoint (structured libraries and metadata)
• Office & Supporting Tools:
  • Microsoft Excel (document registers, trackers, basic formulas)
  • Microsoft Outlook (workflow coordination, formal correspondence)
  • Microsoft Word and PDF editing tools (e.g. Adobe Acrobat)

• Experience with BIM‑enabled or design‑led environments

Mott Mac Donald Ltd. are not currently offering sponsorship to candidates under the Skilled Worker visa route in the UK. This decision is a consequence of the changes made to the Skilled Worker route by the UK Government in April 2024. We continue to welcome applications from candidates who are eligible for alternative immigration routes in the UK, that do not require sponsorship as a Skilled Worker now or in future.

At Mott Mac Donald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We offer a hybrid working policy that embraces your well‑being, flexibility, and trust.

We put equality, diversity, and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they can contribute.

We want you to perform your best at every stage in the recruitment process. If you are disabled or need any support to enable you to apply or attend an interview, please contact us at reaso and we will talk to you about how we can support you.

• We match employee pension contributions between 4.5 % and 7 %.
• Life…