Estates Team Leader; Compliance

Role Overview

Bedfordshire Hospitals NHS Foundation Trust is seeking a motivated and well‑organised Estates Team Leader (Compliance) to support the effective management of Estates & Facilities systems across the Trust.

The role involves administering and maintaining core applications – including MiCAD, Inphase and Unit 4 – ensuring data accuracy, system integrity and timely reporting to support operational compliance across the Trust.

Working closely with the Senior Estates Manager, the post holder will act as the first point of contact for queries relating to Estates & Facilities systems, support users across clinical and non‑clinical areas, keep procedures, system documentation and training materials up to date, and line‑manage the Estates Administrators.

• Administer, maintain and develop key Estates & Facilities systems (MiCAD, Inphase, Unit
  4) ensuring accurate, up‑to‑date data aligned with Trust requirements.
• Ensure all system data, user profiles and associated records are accurate, up to date and fully aligned with Trust requirements.
• Provide day‑to‑day support to all system users, responding to queries, resolving issues, and assisting with system upgrades, new module implementations and wider digital development within the Estates Compliance function.
• Create and maintain procedural documentation, step‑by‑step user guides and training materials for these systems.
• Run, develop and distribute routine and ad‑hoc reports to support operational, compliance and managerial needs.
• Assist with data analysis, audits, surveys and the preparation of reports and protocols to ensure accuracy and compliance across the service.
• Line‑manage the Estates Administrators to support smooth operational delivery.
• Liaise with internal departments and external system suppliers.
• Process Estates procurement orders.
• Contribute to project meetings and system development discussions.
• Maintain the Estates & Facilities intranet pages.
• Undertake any other appropriate duties as required by the Senior Estates Manager.

• Strong organisational skills, attention to detail, and a customer‑focused mindset.
• Experience in Estates or administrative system support.
• Proven ability to administer and maintain complex systems.
• Capability to line‑manage and support a small team.
• High standards of compliance and service delivery.