Project​/Office Co-ordinator - Education Review and Team Support

Project/Office Co-ordinator – Education Review and Team Support (2 year fixed-term contract)

Do you have experience in an administrative role supporting complex, high-profile projects with multiple stakeholders, ideally within professional or education policy environments, or regulatory bodies?

Are you a self-starter with a proactive, can-do attitude?

If so, this may be the perfect role for you.

This range is provided by FJWilson Talent Services. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

The organisation

Our client is the Intellectual Property Regulation Board (‘IPReg’), the independent regulatory body for patent attorneys and trade mark attorneys. IPReg oversees the qualification and ongoing professional standards of patent attorneys and trade mark attorneys, including education and training, firm registration and licensing, continuous professional development, professional conduct, and disciplinary processes. We are proud to partner with IPReg to identify talent for their Project/Office Co‑ordinator post.

The role will provide administrative and practical support to IPReg’s Education Review, as well as high-quality general administrative support across the wider team. Offered as a 2‑year fixed‑term contract, this is a fantastic opportunity to play a key role in a high‑profile education review – working closely with the internal team and gaining visibility, responsibility and genuine credit for your work.

You’ll be contributing to work that will shape professional education and standards across the regulated IP sector. This role offers the chance to make a meaningful contribution while developing strong experience across governance, project coordination and stakeholder management.

Key Terms

• Contract type: Full‑time; initially two years (fixed‑term).
• Salary: up to £33,000 p.a. + benefits
• Location: IPReg’s offices at 20 Little Britain, London EC1A 7DH
  . Team members must attend the office a minimum of 50% of their contracted hours.
• Start date: As soon as possible.

Key Responsibilities

A. Education Review — Project Support

• Plan and run meeting logistics for the Expert Advisory Group (EAG) and Education Working Group (EWG): scheduling, agendas, paper packs, joining links, attendance tracking, minutes and action logs.
• Format and proofread documents to ensure clarity, consistency and professional presentation.
• Support the Call for Evidence (CfE) and other consultation timeline and submissions: circulate drafts to EWG/EAG and Board, track feedback deadlines, compile responses, and maintain the version‑controlled CfE pack.
• Manage the Education Review mailbox on a day to day basis, answering enquiries or assigning them as appropriate.
• Stakeholder communications: prepare and send updates; maintain contact lists and distribution groups; log and chase actions; arrange briefings.
• Webinars and events: set up and host sessions (Teams/Zoom), manage registrations, chat moderation, recording and resources.
• Document management: create and maintain structured folders for project materials; upload papers and confidential annexes to Board/EWG repositories; ensure correct versioning and access permissions.
• Website: update the Education Review page once approved.
• Background materials: organise evidence sources and reference packs capturing links and summaries for quick access by the Review Team.
• Support IPReg’s education accreditation, re‑accreditation and annual reporting activity.
• Other activities as required to support the Education Review.

B. Team and Office Support

• Inbox and diary coordination: manage shared mailboxes, schedule meetings, book rooms and travel, and juggle priorities across busy calendars.
• Meeting preparation: collate inputs, format drafts, run quality checks (style, referencing, document properties), and circulate packs ahead of meetings (Board and working groups) using Board portal as required.
• Minutes and trackers: capture clear minutes and action points (using AI as appropriate); maintain trackers; chase owners; report status weekly to Head of Governance and Operations.
• CRM and emails: process applications for…