Office Manager

Job Context

The Office Manager plays a key role in creating a positive, well‑organised and high‑performing workplace environment. Acting as the central point for office operations, this role is responsible for ensuring the smooth day‑to‑day running of the office, coordinating engaging internal events and maintaining health & safety standards to support both employee experience and business efficiency.

Location:

Leeds (LS15), on‑site.

Duration: 12‑month FTC, starting in June 2025.

• Manage building facilities, including liaising with landlord and contractors to schedule required works, managing information displayed on notice boards and managing parking and room booking facilities.
• Ensure all contractors carrying out work on site have been approved through the contractor approval process and up to‑date documentation is maintained.
• Take ownership of the annual health & safety and fire audits, taking regular actions to maintain health & safety standards.
• Manage employees 'Driving for Work' controls including licence and insurance checks and promote awareness of risks and responsibilities.
• Conduct 'Display Screen Risk Assessments' for office and bespoke workstations; support other teams with purchasing specific equipment where required.
• Organise Fire Marshall and First Aid training as required (working in combination with the People / L&D team) and manage the recruitment of Fire Marshalls and First Aiders to ensure sufficient numbers are on site.
• Be a Fire Marshall and First Aider yourself.
• Manage front‑of‑house activities, welcoming guests and contractors, ensuring awareness of all on‑site safety requirements and maintaining accurate record keeping.
• Welcome new starters to the site and ensure they are aware of all facilities.
• Manage catering orders, deliveries and stock levels of required office or event‑related stock.
• Take ownership of events management for formal and informal internal events and coordinate charity fundraising efforts on behalf of the company.
• Manage all incoming courier and mail deliveries.

• Educated to GCSE level (or equivalent). 5+ years of administrative support is desirable.
• Experience using the Simpro Group tech stack.
• Ability to handle high volume, multiple priorities in a fast‑paced, ever‑changing environment.
• Collaborative and an all‑round team‑player with a great attitude.
• Exceptional organisational skills with a commitment to attention to detail.
• Highly flexible, available and responsive – particularly in terms of operating within multiple, global time zones.
• Superb problem‑solving skills.

• A generous annual leave entitlement plus a personal leave entitlement.
• Private Health Insurance.
• Employee Assistance Programme (24/7 confidential support on relationships, bereavement, finances).
• Life Insurance.
• Company pension scheme, with an uncapped 5% employer contribution.
• Generous Parental Leave Program.
• Paid Volunteer Leave Days.
• Public Holiday Exchange Scheme.
• Talent Referral Programme – get rewarded for referring a friend to join our team.
• Cycle scheme, a salary sacrifice to treat yourself to a bike & equipment.
• Home & Tech Scheme, a salary sacrifice to treat yourself to new tech.
• Discounts and cash back scheme.
• Casual dress and relaxed office environment.
• Opportunities for career progression and development.
• Diverse training & internal networking opportunities across all of our product lines.
• Service recognition awards.

Simpro, Aro Flo, Big Change & Clock Shark are equal opportunity employers. We want everyone to feel welcome and offer equal opportunities for everyone, regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation, or any other non-performance factor.

No agencies will be accepted in the recruitment of this role.