External Fee Rates Administrator

The Maples Group looks to add a Leeds based External Fee Rates Administrator to our team and invites eager and qualified candidates to apply.

The External Fee Rates Administrator reports to the External Fee Rates Supervisor and will be responsible for administering all rates queries firm wide, adhering to processes, query management and support. Primary responsibilities include:

• Work alongside Supervisor in assisting the data collection project and ensuring all non-standard charge out rates and discounts are correctly recorded in our systems and maintained on an ongoing basis. This includes agreed Fee Arrangements approved by the Fee Committee and LOMP's. Administrator would then maintain these records and provide update to Supervisor regarding tasks which fall outside of SLA agreement.
• Transfer the existing "Billing Rules" into "Rate Sets" on Libra by following the current system process flow ensuring consistency on how rules are recorded and processed across the group.
• Provide Supervisor with weekly/bi‑weekly update to ensure all KPI/SLA targets are met relating to our end‑to‑end process and escape when appropriate.
• Ongoing review of the agreed rates to ensure that the agreed terms are adhered to.
• Provide the client lead on global discount requests by providing supporting material in order for them to make an informed decision on agreeing/rejecting the proposed discounts globally.
• Collaborate with eBilling team ensuring all new FY rates are uploaded to the relevant eBilling platforms on a yearly basis.
• Maintenance of centralised mailbox ensuring queries are responded to with SLA timeframe.
• Assist eBilling team with rate/timekeeper administrative tasks to provide seamless end‑to‑end process.

• In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following:
• 1 or more years of experience in a finance role.
• Excellent data input skills with first‑time accuracy.
• Good IT skills and experience on financial applications. General technological awareness.
• Ability to work well under pressure and meet deadlines.
• Experience of working in a multi‑currency environment (preferred but not essential).
• Experience of working in a shared service environment (preferred but not essential).
• Competent Excel and Word user.
• Self‑motivated, pro‑active and driven to improve at all times.
• A team player, capable of working together towards a common target.
• Deliver a "can do" and proactive approach at all times.

• Hybrid Working.
• Comprehensive health coverage (medical, dental and optical).
• Competitive vacation packages.
• Educational assistance and professional development programmes.
• Savings or pension plan.
• Life insurance.
• Travel insurance.
• Global mental wellness programme.
• Sports clubs and social events.

Please note that it is the Maples Group standard policy to undertake various background screening checks on all applicants to whom a conditional job offer is made. Except for roles based in the Republic of Ireland, the background checks will include criminal records checks when a conditional job offer is made. If you have a criminal record, it does not mean that your job offer will be automatically withdrawn.

The Maples Group will make all job offer decisions on a case‑by‑case basis and will take a number of factors into account, such as the role that you are applying for and the nature and circumstances of the past offence. You will have the opportunity to discuss the matter with us before a decision is made. Further details will be provided at the time any conditional job offer is made.

Disclaimer:
All personal information collected during the application process will be used for recruitment‑related purposes only. Please refer to our Job Applicant Privacy Notice at  for details on how we handle personal information relating to job applicants.