Team Administrator

Newmark's Leeds office currently comprises of 12 Surveyors together with an Office Administrator, and a team of Rating Managers and Rating Administrators. We are looking for an Administrator to join our Rating team on a 12-month FTC basis to help support additional workload. This role will provide general administrative and secretarial services to the Leeds office and support the Office Administrator with tasks in relation to their recent office relocation.

The role is required a minimum of three days a week in our Leeds office

.
Main responsibiliti

• es
  Entering new instructions, clients and contacts onto the CRM databa
• se.
  
  Entering and maintaining accurate up-to-date rating information on the firm’s extensive rating data ba
• se.
  
  Maintaining accurate up-to-date record of departmental billing, both YTD and foreca
• st.
  
  Preparing and generating invoices and billing guides from the firm’s computerised invoicing syst
• em.
  
  Pursuing rates refunds and issue of Notices from the Valuation Office Agency and Billing Authoriti
• es.
  
  Preparation of Valuation, Proof of Evidence and other reports as requir
• ed.
  
  Tracking issued invoices and ensuring prompt payme
• nt.
  
  Regular and ad-hoc financial/rating reporting (internal and client facin
• g).Liaising directly with clients on admin issu
• es.
  
  Drafting correspondence under the direction of the Partners or Associates concern
• ed.
  
  Copy typing using Word 20
• 10.Taking and dealing with incoming telephone cal
• ls.
  
  Dealing with incoming and outgoing ma
• il.
  
  Filing, photocopying, bindi
• ng.
  
  General office duties as allocated by the Office Administrator to ensure the smooth running of the departme
• nt.
  
  Working closely with the Office Administrator to provide an efficient support team for the offi
• ce.
  
  Covering the Office Administrator and other secretarial duties over holiday perio

ds.
Organising diaries for the team (via Outlook), making meeting and travel arrangements, organising refreshments as meetings, as necess