Business Support Administrator

Position: Business Support Administrator Fixed Term Contract 12 Months
This job is with WTW, an inclusive employer and a member of my Gwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.

Description

A fantastic opportunity has arisen for an experienced business support administrator to join Willis Towers Watson within our modern, open plan office in Leeds city centre.  This is an office based 12-month, 35 hours per week Maternity Leave contract.

This is a challenging and rewarding role, drawing on and further developing strong administrative and organisational skills while supporting high‑quality client service delivery.

The ideal candidate will have previous experience in a similar client‑facing support role, be tactful and diplomatic, and enjoy contributing to the effective delivery and continuous improvement of core administrative processes. You will be a strong self‑starter who values teamwork and thrives in supporting others with day‑to‑day challenges.

The Role

You would be responsible for, but not limited to:

Providing a seamless and reliable high level of administrative support to consultants and client teams

Calendar management and meeting support, including scheduling, monitoring attendance, arranging venues, catering, AV/IT requirements, preparing materials and  note taking where required.

Arranging travel, mailbox management (using initiative and with minimal intervention).

Maintain client files and records in line with Records Management requirements

Support archiving activity, including recall and return of physical files where required

Set up and maintain SharePoint TCTO sites and client work spaces

Maintain Terms of Engagement and scope files and upload relevant contracts and documentation to the contracts database.

Produce client materials including reports, letters, meeting notes and presentations, in line with company templates, branding and house style

Upload and share client meeting materials and support secure data sharing processes

Support delivery of small to medium client related projects and work streams, tracking actions and agreed outputs

Manage the monthly billing process for allocated clients, including budget tracking, ensuring internal billing processes and controls are followed

Prepare complex client billing accurately and on time

Support efficient follow up of Work in Progress (WIP) and Accounts Receivable (AR) queries

Qualifications

What you'll bring:

Previous experience in a similar client facing administrative or professional support role

Strong organisational skills with the ability to prioritise work, manage competing demands and meet deadlines reliably

High level of accuracy and attention to detail with strong numeracy skills and confidence working with billing and financial data

Excellent written and verbal communication skills, with the ability to work effectively with colleagues at all levels

Highly competent in using Microsoft Office 365 (Word, PowerPoint, Outlook and Teams), with a strong knowledge of Excel

Ability to handle sensitive information with discretion and professionalism

Proven analytical, organisational, and project management skills.

Strong interpersonal and team working skills, with the ability to collaborate effectively, build positive relationships and contribute proactively to team and client satisfaction

Ability to work as part of a team is key, you must be willing to actively participate and contribute and use your initiative to help and support the team.

The ability to be persistent and persuasive with colleagues at all levels within the business.

Strong customer service and client focused

Solution focused

Attention to detail.

Have a flexible approach in undertaking a variety of responsibilities, capable of handling and providing creative solutions to problems.

What we offer

Enjoy a benefits package designed to help you thrive, both professionally and personally. You'll receive 25 days of annual leave plus an extra WTW day to relax and recharge. Our comprehensive health and wellbeing offering includes private healthcare, life insurance, group income protection, and regular health assessments, all giving you peace of mind. Secure your future with our defined contribution…